Senior Administrative Assistant

Senior Administrative Assistant Job Opening ID #: 223075 Location: Olathe / Johnson County Job Posting Closes: Open Until Filled Kansas Highway Patrol www.KHPJobs.org About the Position: Who can apply: Anyone (External) Classified/Unclassified Service: Classified Full/Part-time: Full-Time Work Schedule: Varies Eligible to Receive Benefits: Yes Veteran’s Preference Eligible: Yes Compensation: Hourly Pay Range: $ 16.73 – $ 17.56 Employment Benefits: Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Kansas Highway Patrol has both KPERS and KP&F eligible positions. If you have retired, you will have a waiting period before you can go back to work for a KPERS/ KP&F employer. Visit the Employee Benefits page for more information… Position Summary & Responsibilities: Position Summary: All duties of the Senior Administrative Assistant are completed in accordance with the Kansas Highway Patrol Policy and Procedure Manual. Work is reviewed periodically by supervisor for progress and results. This position acts as a backup to the Administrative Specialist position, as needed. Provides a courteous and helpful first-line contact for visitors and dignitaries by determining their needs and referring them to appropriate personnel; Provides public information, using current knowledge, to answer questions from the public concerning the law, regulations, and road and weather information in person and via the telephone; Screens calls for referral to the appropriate person within the agency and/or outside agencies to handle specific questions, tasks, or emergencies; Attends training, as needed, in order to maintain proficiency in operations and preserve an effective and efficient office support system. Processes all incoming and outgoing Troop mail utilizing knowledge of postal requirements. Types various correspondence, reports and forms. Business Procurement Card (BPC): Reviews statements and receipts; Verifies correct information if a discrepancy is found; Verifies BPU transactions in SMART system and lists what services/fuel were purchased for each transaction; Processes applications for cards at Troop level; and Distributes cards, as necessary. Maintains records and other documents to assure ready access; Inputs vehicle inspection forms into computer for tracking purposes; Maintains knowledge of proper records retention information; Ensures proper filing procedures are used; and Disseminates incoming faxes, reports, and copies to appropriate personnel. For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Qualifications: Education: High School Diploma or GED equivalent. Licensing & Certification: Valid Driver’s License. Ability to obtain Notary Public license. Necessary Special Requirements – AND/OR – Minimum Requirements: One year of experience in general office, clerical and administrative support work. Preferred Qualifications: Knowledge of: office procedures, advanced electronic office systems, payroll and supply procedures, and agency policy and procedures. Ability to: Speak clearly and concisely in person and on the telephone; Establish and maintain effective working relationships; Communicate effectively, verbally and in writing, with fellow employees and the general public; Maintain proficiency in Microsoft Windows and Excel software programs; Listen, comprehend and respond to fellow employees and general public via telephone or in person; and Complete basic mathematical calculations, proofread accurately, multi-task, and read and write comprehensively. Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigatio…

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