Senior Administrative Assistant

We are seeking an experienced, proactive, and detail-oriented Executive Assistant to support the Vice President of Data Center Construction and two additional members of the leadership team. In this role, you will manage complex calendars, coordinate travel, track action items, and organize virtual and on-site meetings and events. You will partner closely with the Business Operations Lead, other executive assistants, and leaders across the organization to keep priorities moving and ensure effective coordination. The ideal candidate demonstrates sound judgment, discretion, resourcefulness, and exceptional follow-through. You anticipate needs, navigate competing priorities, and remain composed and adaptable in a fast-paced environment. Manage complex executive calendars, prioritize scheduling requests, resolve conflicts, and coordinate meetings across leaders with demanding schedules. Arrange business travel, including bookings and detailed itineraries, and manage expense reporting and tracking. Monitor requests across email, Slack, and other communication channels; capture action items, track deadlines, and follow through to completion. Anticipate executive needs, identify potential obstacles, and proactively recommend and implement solutions. Plan and coordinate virtual and on-site meetings and events, including leadership meetings, all-hands, and team lunches. Manage logistics such as meeting space, catering, materials, and attendee communications. Prepare and organize sensitive information, meeting materials, and reports for internal and external discussions, maintaining a high level of confidentiality. Build strong working relationships across the organization and collaborate with other executive assistants to coordinate priorities and secure timely support. Partner with the Chief of Staff and Business Operations on administrative priorities, organizational activities, and special assignments. Support office operations, including supply procurement, new-hire workspace needs, and seating coordination. Exercise independent judgment within established policies and procedures, escalating issues appropriately and identifying opportunities to improve administrative processes. Demonstrate behaviors consistent with OCI’s values.

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