Senior Administrative Assistant

Senior Administrative Assistant (004355) Location : Downtown Seattle:: Organization : Portfolio Management Employee Status : Regular Schedule : Full-time Posting Expires : Oct 14, 2026, 1:59:00 AM Minimum Salary : 42.78 Maximum Salary : 57.89 The Port of Seattle is unable to sponsor employment visas at this time. Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered. Some of what you'll be doing: As Senior Administrative Assistant, you will perform complex administrative support functions while coordinating and managing administrative operations for Real Estate Asset Management Department. You will report to the Director, Real Estate Asset Management and support the Portfolio Asset Management team providing complex administrative support functions requiring expert level use of software solutions, regular interpretation of established policies and procedures, knowledge of department or program functions, security and confidentiality, and management of both internal and external resources. You will serve as point of contact for incoming communications and define administrative processes and systems for department. You will provide technology coordinator duties including advanced SharePoint support and management of departmental SharePoint sites. You will also serve as lead for department on Port-wide responsibilities; record management, technology, etc. You will provide complex calendar management by scheduling meetings for division, department, program, or staff including external agencies, officials, or stakeholders. You will also manage and implement department-wide events and coordinate complex travel arrangements that include international or multi-destination travel and process-related expense claims/reports. You will serve as department corporate purchase card (P-Card) user and approver by ensuring appropriate use and documentation, reviewing and approving transactions, validating reconciliation process, and other requirements as determined by Central Procurement Office (CPO). You will also provide complex contracting support by preparing draft documents, ensuring conformance with current CPO policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status. You will perform complex budget responsibilities including inputting, monitoring, reporting, preparing and making recommendations for a department with multiple chart fields and research and report on budget variances. You will oversee time administration process and approve time processed by department time administrator ensuring time entries are accurate and comply with Port guidelines and Collective Bargaining Agreement provisions. You will oversee the onboarding and offboarding of personnel per Port policies and serve as the authorized signer for badging for the department. You will lead other department administrative staff by providing assistance, prioritizing work assignments and monitoring the quality of work. Who you are: Experienced – You have four (4) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees. Desired – We hope you have an associates degree in business administration or accounting and strong SharePoint experience, including site formatting, configuration, and administrative functions. Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. Proficient – You possess intermediate knowledge of basic accounting principles and proced…

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