SECRETARY/ Warehouse Clerical Administration

Overview We are seeking a dedicated and experienced Warehouse Clerical Secretary. The ideal candidate will be responsible for managing inventory, shipping receiving documents and will provide essential administrative support ensuring efficient processes. This role requires strong organizational skills, strong computer literacy, customer service skills, capable of handling various tasks, and the ability to implement effective strategies to optimize warehouse performance. Responsibilities: Part time hours: 9:00 AM - 2:00 PM - Monday - Friday Manage front desk daily warehouse operations, including inventory control, shipping, and receiving logs. Create inspection requests on web portal. Ensure adherence to safety protocols and operational standards as directed. Oversee data entry tasks related to inventory management and order processing. Maintain accurate records of inventory levels, office files, and assist with clerical duties as needed. File document required for shipping per US Customs. Maintain and organize files, reports, ensuring all documents are up to date and easily accessible. Coordinate shipping docs for to ensure timely fulfillment of orders. Utilize software tools such as QuickBooks, Magaya inventory software and managing records for accuracy. Handle front desk responsibilities, including greeting visitors directing them appropriately and managing office communications. Answering phones with professionalism, demonstrating excellent phone etiquette. Experience Experience in warehouse logistics is helpful, punctuality a must. Strong administrative skills with proficiency in data entry and office management tasks. Proficient in QuickBooks, Microsoft Office Suite, and other relevant software. Willing to learn new software. Excellent organizational skills with attention to detail in filing and record keeping. Ability to work independently as part of a small team. Previous experience in warehouse operations, receiving, shipping, inventory is an advantage but not required. Outstanding communication skills, both verbal and written. English/Spanish. Handle customer inquires, addressing concerns promptly. Prepare reports for periodic visits/ plant inspections by governmental officials. Provide administrative support to owner as needed, including personal assistant duties. Both English and Spanish speaking helpful. If you have the skills necessary, we encourage you to apply for this exciting opportunity. Lot's of room for growth! Job Type: Part-time Pay: $19.76 - $20.39 per hour Expected hours: 25.0 per week Experience: QUICKBOOKS: 3 years (Required) Shift availability: Day Shift (Preferred) Work Location: In person

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