Secretary for the Office of Student Services / Coordinator of Specialized Transportation

The Secretary of the Office of Student Services / Coordinator of Specialized Transportation is a member of the Central Office support staff. The duties of this position include the coordination of all aspects of student specific transportation services as well as a shared responsibility for maintaining the daily business of the Office of Student Services. The primary duty of this position is the ongoing coordination of all activities relating to transportation obligations related to Special Education, Foster Care and McKinney-Vento. Additional responsibilities include, but are not limited to, the processing of IEP documentation, communication within the central office and schools across the District, as well as with parents, van drivers and private transportation vendors. Communication with other city-based departments, DESE, legal professionals and the courts may also be required in the course of regular business to ensure departmental compliance. TRANSPORTATION RELATED RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: Oversee vehicle preventative maintenance to ensure school vehicles are in a safe operating condition Schedule and or implement all job related training required for drivers & special education monitors Maintain transportation shed with materials needed to maintain vehicle access and safety Implement approved bidding process in coordination with Director of Finance and the Director of Student Services Set up driver interviews and coordinate the onboarding process Establish transportation routes to support efficient transportation for eligible students Develop/assign transportation routes to drivers Partner with Fire Department to assure all vehicles are outfitted with the necessary seating and safety restraints Serve as primary contact with private vendors and APS employed drivers Assure private vendors and APS employed drivers are provided with Student Information Sheets Be available outside of standard work hours to address unplanned schedule, pickup or route changes Immediately communicate safety concerns, accidents, etc. to the Director of Student Services or their designee Maintain financial records to support accurate end of year reporting, claiming and reimbursement processes Perform other reasonable duties assigned by Director of Student Services or their designee THE OFFICE OF STUDENT SERVICES RESPONSIBILITIES, INCLUDE BUT ARE NOT LIMITED TO: Process IEPs - paper and electronic files Provided notice to state level agencies as required for compliance (DESE, BSEA, DCF) Respond to Records Requests Provide ASPEN technical support to Team Facilitators Perform other reasonable duties assigned by Director of Student Services or their designee RECOMMENDED MINIMUM QUALIFICATIONS Ability to maintain confidentiality Excellent computer skills including spreadsheet development (Excel and Google platforms) Knowledge of MA Special Education process and procedures Knowledge of contracts and invoicing Experience using the ASPEN student information system Excellent time management, organizational skills and ability to prioritize Capacity to effectively communicate both verbally and in writing Ability to multi-task in a fast paced, professional service-oriented environment with patience, kindness and humor SUPERVISION: The Director of Student Services provides supervision and evaluation. TERMS OF EMPLOYMENT: Individual Contract Salary Range: $55,000 to $65,000 Immediate Opening - Posted until filled 12-Month work year

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