Secretary / Administrative Assistant — Recruiting, Onboarding & Logistics (Mandarin Chinese Preferre

About the role We are looking for a Secretary / Administrative Assistant to support our small US team in three areas: recruiting, employee onboarding, and logistics coordination. Part of the work is on site in San Marcos (receiving days, in-person onboarding paperwork) and part can be done remotely. Responsibilities - Recruiting support: post job ads on Indeed and Handshake, screen resumes against set criteria, message candidates in writing, schedule interviews, and keep the candidate tracker up to date - Onboarding: prepare and send offer letters and onboarding forms (W-4, CA DE 4, I-9, wage notice, direct deposit), track signatures and returned documents, file employee records, and flag anything missing - Work-plan follow-through: keep each team member's weekly plan and results in one tracker; remind and collect weekly reports - Logistics support: coordinate with freight forwarders on inbound shipments from China, track shipments, check arrival and receiving records, file shipping documents, and check carrier/freight invoices - General office work: filing and organizing documents, data entry, email handling, and scheduling Requirements - English fluency required for recruiting and US paperwork; spoken and written Mandarin Chinese is preferred (a plus for factory and forwarder communication), but not required - Authorized to work in the US (no sponsorship); based in the San Diego area and able to work on site in San Marcos on scheduled days - Organized and careful with documents and numbers; able to follow a checklist and chase missing items until they are complete - Comfortable with email, spreadsheets, and learning online tools (Indeed, Handshake, Google Drive) - Experience in office administration, HR assistance, recruiting support, or logistics/shipping is a plus Pay and schedule - Full-time, $3,000 per month, paid on the 15th and the last day of each month - Hybrid schedule: on-site days in San Marcos as scheduled, remote for paperwork and coordination Please apply with your resume. We communicate mainly in writing (email/messages). Pay: $3,000.00 per month Application Question(s): Are you authorized to work in the US without sponsorship? Are you based in the San Diego area and able to work on site in San Marcos on scheduled days? Language: Mandarin Chinese (Preferred) Work Location: Hybrid remote in San Marcos, CA 92069

View the full posting and apply