Scheduling Manager

Position Summary: The Scheduling Manager is responsible for overseeing the planning and coordination of rigging, crating, and logistics operations. In this role, the Scheduling Manager will be responsible for managing crew schedules, equipment availability, transportation timelines, and project deadlines to ensure efficient and on-time execution of field operations. This role will work closely with project managers, dispatchers, foreman’s, operation teams, and customers to ensure job requirements are clearly communicated and resourced effectively. Essential Job Duties and Responsibilities: Oversee the scheduling team’s efforts in the development and execution of effective sales strategies and full-scope sales plans to encourage achievable sales targets and ensure business objectives align with company goals. Plan, coordinate and schedule work crews and equipment according to each job requirements, including considerations for travel, load time, and non-job related projects and tasks. Oversee the scheduling team’s efforts in the development and execution of effective sales strategies and full-scope sales plans to encourage achievable sales targets and ensure business objectives align with company goals. Responsible for Sales and Operating Plan (S&OP) processes, and completion of related records and reports on a weekly basis. Confirms customer project start dates; prepares labor and equipment to be ready for specified start dates. Communicates job start / pause / stop events to crews and dispatch. Compiles information regarding project costs (including new or differing customer requests or ad-hoc work) to assist in budget considerations and the determination of project success during and after completion. Tracks, analyzes, and reports programming milestones, risks, and interdependencies that may impact customer deliverables, and offers alternatives to correct and/or prevent negative impacts. Prepare, organize and distribute all required paperwork to appropriate groups (crew, accounting, operations management) related to the job, change orders, assignment of crew and equipment, safety, JHA’s (job hazard analyses), and equipment readiness, inspections, and identified completed or necessary repairs. Update dispatch job board daily by adding and/or cancelling pending and confirmed jobs. Coordinate, track, and schedule drop off and pick up all equipment and rentals related to jobs, including equipment from other MEI locations. Coordinates the work of dispatchers and provides direct supervision to dispatch staff; supervision activities may include certain payroll or administrative functions, such as approving time or time away, and coaching performance. Proactively address scheduling conflicts, last-minute changes, or resource limitations with creative, cost-effective solutions. Communicate daily with job foreman and drivers for efficiency of scheduling and dispatch. Perform other duties as necessary or assigned. Minimum Qualifications (Experience, Skills, and Education): High school diploma or equivalent. Higher degree (Bachelor’s) in a field related to supply chain or logistics preferred. A minimum of three (3) years proven scheduling experience with logistics or comparable industry experience required. Knowledge and experience pertaining to rigging and equipment movement highly preferred. Demonstrates a full understanding of operations and can create high-level master schedules for the assigned regional office or geographical area. Excellent interpersonal and communication skills can disseminate complicated or technical information across all levels of staff. Strong project management skills with a talent for coordinating multiple schedules, deliveries, and needed materials or necessary job skills. Utilizes critical thinking and problem-solving skills and can make decisions with limited information as appropriate. Demonstrates excellent time-management skills and encourages time efficiencies with other…

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