Scheduling Assistant

Company Description Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always! At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve. Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care. Job Description Creating and maintaining staff schedule for posting , for support services all three sites Making any inputs or revisions to e-schedule for vacation, stat days and time off requests. Replacing shifts and distributing shifts accordingly Ensures any time conflicts or staffing availability issues are forwarded for resolution Completes all staff replacements and records on Schedule Communication Log, daily rosters, and e-schedule Ensures proper staffing levels to prepare the schedule by generating the necessary data fields Other administrative duties as required Demonstrates active, personal, customer involvement; visibility; open-mindedness. Offers professional service to facility staff, internal and external customers, and suppliers. Promotes team orientation, effective communication and accountability. Maintains confidentiality and integrity. Coordinates and promotes the effective operations of the daily office activities including the input of payroll. Greet incoming calls by the use of phone etiquette standards to accurately dispatch calls to the designated service areas. Maintains effective hospital/facility relationships and communication to provide the excellent quality of service to the Hospital and Community Complies with organization, department specific and Human Resources policies and procedures. Possesses awareness of and willingness to learn about current regulatory agency/accreditation requirements and guidelines. Initiates and processes data input for Environmental Services, Plant Operations and Maintenance, Biomedical Engineering, Linen Distribution, Safety/Security, Materials Management and Transport requests in a prompt turnaround time. Ongoing learning and actively providing feedback on best practice. Qualifications Minimum 3 years experience in a comparable position required Minimum 50 wpm typing speed required Proficient in the use of Microsoft Office applications including Word, Excel, and PowerPoint required Requires good organizational, interpersonal and communication skills. Experience working in a hospital setting preferred Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines Demonstrated tact, diplomacy and confidentiality Exceptional customer service skills Self-directed and able to work effectively with minimal supervision as well as within the Environmental Services Team Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching. Knowledge of the CUPE 815 Collective Agreement would be an asset Satisfactory employment and attendance record required Additional Information Hours: Monday to Sunday; Various Shifts (Hours are subject to change based on operational needs) Salary: $31.147 to $38.907 per hour Date Posted: October 27, 2026 Internal application deadline : November 3, 2026 REF4338D Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policie…

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