Scheduler & Transportation Coordinator

Acadia Nursing and Rehabilitation in Aliquippa, PA is seeking a detail-oriented, highly organized Scheduler & Transportation Coordinator to join our administrative leadership team. In this dual-focus role, you will play a critical part in maintaining smooth daily operations—managing master nursing department schedules to ensure optimal care coverage and state staffing compliance, while seamlessly coordinating medical transportation and off-site appointments for our residents. Staff Scheduling & Timekeeping Build, post, and maintain monthly master schedules for Registered Nurses (RNs), Licensed Practical Nurses (LPNs), and Certified Nursing Assistants (CNAs). Manage daily staffing adjustments, call-outs, shift swaps, and open shifts while balancing overtime control and departmental budgets. Track planned Paid Time Off (PTO), leave of absence requests, and shift coverage to maintain required hours per resident day (PPD) and PA Department of Health/CMS staffing guidelines. Maintain clear, proactive communication with nursing leadership regarding daily coverage and agency staff utilization. Resident Transportation & Logistics Coordinate, schedule, and confirm all non-emergency medical transportation for resident off-site appointments (e.g., dialysis, surgical follow-ups, wound care, and specialist visits). Communicate appointment details, preparation requirements, and departure times to unit managers, charge nurses, and resident families/responsible parties. Serve as the primary liaison between the facility, contracted medical transport providers. Qualifications & Requirements Experience: No experience required; 1–2 years of scheduling, transportation, or administrative coordination experience in a skilled nursing facility (SNF) or medical environment is preferred. Full onboarding and system training will be provided. Regulatory Knowledge: Familiarity with long-term care staffing compliance, PBJ (Payroll-Based Journal) reporting concepts, and Pennsylvania healthcare labor guidelines preferred. Skills: Exceptional organizational, multitasking, and communication skills; strong interpersonal abilities for collaborating with nursing teams and transport drivers. Education: High School Diploma or equivalent required. Apply Now! If you are a passionate and dedicated looking for a new challenge, we encourage you to apply for this rewarding opportunity. Join our team and help us continue to provide exceptional care and services to our patients and residents.

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