Sales Coordinator/Administrative Assistant

About IPT: Integrated Procurement Technologies (IPT) is a global leader in military aftermarket distribution, specializing in OEM-certified parts and equipment for domestic and international military customers and MROs. With over 40 years of industry expertise, IPT delivers strategic solutions for spare parts and repair needs across all branches of the military. Headquartered in Goleta, California, IPT is committed to providing high-quality products and world-class service to clients worldwide. Role Summary: We are seeking a proactive and detail-oriented Administrative Assistant with an interest in moving into sales to join our dynamic team in Goleta, CA. In this full-time role, you will be the backbone of our sales division's administrative operations, ensuring seamless office management and supporting executive leadership. All the while, you will be learning what it takes to be a salesperson. This is an excellent opportunity for a proactive person with strong organizational and communication skills who likes to learn and thrives in a fast-paced, high-stakes environment. Key Responsibilities: · Maintain and update tracking sheets, customer files, and databases with accuracy and attention to detail · Answer multi-line phones, route calls, and manage internal and external correspondence · Respond to customer inquiries, coordinate follow-ups, and ensure prompt resolution of issues · Provide administrative support to directors, account managers, and other key staff · Perform general clerical duties including scanning, faxing, mailing, and filing · Handle confidential and time-sensitive documents and communications · Deliver exceptional customer service via phone and email, representing IPT with professionalism and care Required Qualifications: · Proven experience in an administrative or assistant role, with a track record of reliability · A desire to move into a sale role · Proficiency in the Microsoft Office Suite, particularly Word, Excel, and Outlook · Strong time management skills, with the ability to multi-task and prioritize effectively in a dynamic environment · Exceptional organizational and communication abilities · Keen attention to detail and excellent problem-solving skills · Ability to work well under pressure and meet tight deadlines · High school diploma or equivalent required; college degree preferred Desired Skills & Qualifications: · Previous experience managing client relationships · Advanced expertise in Microsoft Excel · Familiarity with the military or defense industry is a strong plus What We’re Looking for in a Candidate: If you are a highly organized, customer-focused professional eager to provide top-tier administrative support with a desire to move into sales, we want to hear from you! Join our team at IPT and be a part of a company that values integrity, excellence, and employee ownership. Job Type: Full-time Pay: $26.00 - $27.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Experience: Administrative: 1 year (Preferred) Customer service: 1 year (Preferred) Ability to Commute: Goleta, CA 93117 (Required) Ability to Relocate: Goleta, CA 93117: Relocate before starting work (Required) Work Location: In person

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