Sales and Logistics Coordinator

Sales / Logistics Coordinator Location: Hamilton, Ontario Employment: Full-Time, Permanent Salary Range: CAD $65,000–$70,000 annually Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m. About Miska Trailer Factory Established in 1994, Miska Trailer Factory is a recognized manufacturer of utility trailers and truck bodies. We take pride in delivering quality products and providing excellent customer service. We are seeking an organized, proactive and detail-oriented Sales / Logistics Coordinator to support the day-to-day operations of our Sales, Production, and Logistics functions. This is an integral position that requires strong communication skills, independent problem-solving abilities and the ability to manage multiple priorities in a fast-paced manufacturing environment. Position Summary The Sales / Logistics Coordinator is responsible for overseeing and coordinating the administrative and operational activities that support Miska Trailer Factory's sales, production, and trailer deliveries. This position plays a key role in managing the sales order process from initial order entry through production, invoicing and final delivery. Working closely with Sales, Production, Service, Administration and Accounting, the Coordinator ensures accurate documentation, effective communication, inventory control and timely transportation of trailers between manufacturing and customer pickup locations. The successful candidate will be highly organized, detail-oriented and proactive, with the ability to work independently, manage competing priorities, identify potential issues and take ownership of tasks through to completion. This role is essential to maintaining an efficient workflow and supporting the overall success of Miska's sales and operational teams. Key Responsibilities 1. Sales Coordination & Administration Review and verify sales orders for accuracy, completeness and proper documentation before submission to Production. Maintain CRM records, contracts, corporate account files and client communications. Prepare sales documents, reports and spreadsheets. Create work orders, VIN stickers, NVIS documentation, safety documentation, certificates of origin and other required trailer paperwork. Coordinate enclosed trailer orders, custom orders and related documentation. Manage and maintain all truck body orders, including dealer quotes, order tracking, invoicing, scheduling pick-up and related requests. Provide administrative support and backup to the sales team as required. Maintain organized filing systems for contracts and corporate account communications. Assist with trade show preparation, including coordinating sales materials, documentation and trailers required for delivery to shows. Act as the central liaison between Sales, Production, Service, Logistics, Administration and Accounting to ensure effective communication and smooth workflow. 2. Inventory & Stock Control Maintain accurate trailer inventory records across all company pickup locations. Record and monitor trailer receipts, transfers, departures, returns and other inventory movements. Coordinate trailer transfers between company locations and pickup points. Investigate, identify and resolve inventory discrepancies and ensure accurate records are maintained. Assist with trailer inventory reconciliations twice annually. Communicate inventory availability and incoming stock information to Sales, and relevant pickup locations. 4. Logistics, Dispatch & Transportation Plan, coordinate, book and monitor inbound and outbound trailer shipments, including full truckload (FTL) and less-than-truckload (LTL) transportation where applicable. Schedule and coordinate driver deliveries, trailer returns and transfers between company locations and pickup points. Obtain and compare freight quotes, negotiate carrier rates and identify opportunities to improve route efficiency and reduce transportation costs. Prepare and maintain bills of lading, customs paperwork and other requ…

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