Safety & Fleet Coordinator

Safety & Fleet Coordinator Location: Altstadt Hoffman Plumbing / Evansville, Indiana Employment Type: Full-Time Travel: Occasional travel to Indianapolis, Indiana, and Louisville, Kentucky Position Summary The Safety & Fleet Coordinator supports the company's safety, fleet, and regulatory compliance programs. This position is responsible for maintaining accurate vehicle and driver records, coordinating vehicle maintenance, monitoring driver performance, and supporting workers' compensation and accident claims. The ideal candidate is highly organized, comfortable working within fleet-management systems, and able to communicate effectively with drivers, managers, service providers, and regulatory agencies. This role is primarily office-based at our Evansville location, with regular time in the shop, warehouse, and field, and occasional travel to Indianapolis or Louisville. Schedule flexibility may be needed to respond to vehicle, accident, or compliance needs. Essential Duties and Responsibilities: Fleet Administration Maintain vehicle, driver, and fleet records and the master fleet list, including assignments, locations, status, mileage, and registration details. Coordinate installation, replacement, and removal of vehicle tracking devices. Coordinate preventive maintenance and follow up on open repairs. Manage vehicle registrations, standard and apportioned plates, and renewals. Issue, replace, cancel, and maintain vehicle fuel cards. Assist with vehicle additions, transfers, assignments, and removals. Driver Safety and Compliance Monitor driver behavior in the fleet-management system, including speeding, harsh braking, rapid acceleration, and distracted driving. Report identified driving concerns to appropriate managers. Coordinate accident-prevention training, safety meetings, and coaching. Maintain driver records and track required documents and expiration dates. Track compliance with DOT physical examination requirements. Maintain CDL driver qualification and compliance records, as applicable. Assist with DOT filings, renewals, documentation, and recordkeeping. Keep fleet and driver records current, complete, and audit-ready. Accident and Workers' Compensation Administration Report, document, and administer vehicle accidents and workplace injuries. Support workers' compensation claims by gathering incident information, submitting documentation, and maintaining claim records. Communicate with employees, managers, insurance representatives, medical providers, and other involved parties as needed. Track open claims, work status, restrictions, appointments, and follow-ups. Maintain organized and confidential accident, injury, and claims files. Identify trends that indicate a need for more training or corrective action. Training and Safety Support Coordinate and document safety meetings and accident-related training. Assist with the preparation and distribution of safety communications, reminders, and training materials. Track attendance and records for completed safety and driver training. Support broader company safety initiatives and projects as assigned. Additional Responsibilities Assist with tracking company tools and equipment, including check-in, check-out, assignment, and inventory records, as time permits. Provide occasional delivery or transportation support as needed. Travel periodically to Indianapolis and/or Louisville to inspect vehicles, update records, coordinate maintenance, install or manage tracking devices, or support other fleet-related activities. Perform other safety, fleet, and compliance duties as assigned. Qualifications Experience in fleet coordination, safety administration, transportation, workers' compensation, insurance claims, or a related field preferred. Familiarity with workers' compensation claims and documentation. Experience maintaining detailed records within a fleet-management, telematics, HR, or similar electronic system. Strong safety and compliance awareness; understanding of DOT, CDL…

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