Retail Inventory Associate

Job Code : TBD Job Department : Retail Reports to : Store Manager FLSA Status : Non-Exempt, Hourly SUMMARY: The Inventory Associate is responsible for supporting all aspects of inventory control within the retail dispensary. This role ensures that all product counts, movements, and transfers are accurate, compliant, and properly documented within both the Point-of-Sale (POS) and California Track-and-Trace (METRC) systems. The position requires strong attention to detail, organization, and compliance awareness. The Inventory Associate works closely with the Inventory Manager to maintain accurate product records, ensure timely receipt and labeling of product shipments, and uphold compliance with all state and local cannabis regulations. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (this list is not all inclusive) Maintains accurate and up-to-date inventory records across POS and METRC systems. Receives, verifies, and barcodes all incoming product shipments in accordance with company standards and DCC/METRC requirements. Performs daily and weekly cycle counts, ensuring that physical inventory matches system data. Researches and reconciles inventory discrepancies, reporting findings promptly to the Inventory Manager. Monitors and documents all inventory adjustments, non-stock items, and unavailable product. Implements cannabis waste and destruction procedures in compliance with state regulations. Maintains detailed logs of expired products and support timely removal or return according to compliance policies. Assists with product placement and organization in storage areas and on the sales floor to optimize accessibility and merchandising. Verifies that all products are accurately labeled, priced, and compliant before placement on the sales floor. Collaborates with Budtenders and store staff to ensure accurate product availability and seamless customer transactions. Provides backup support on the sales floor as needed, assisting with customer transactions and service delivery. Maintains compliance documentation and ensures that all inventory movement and reporting deadlines are met. Supports store opening and closing procedures, as directed by the Inventory Manager or Store Manager. Executes ad hoc projects as assigned by direct supervisor. CORE COMPETENCIES Maintains accuracy in data entry, product tracking, and documentation. Demonstrates working knowledge of DCC and METRC requirements for retail cannabis operations. Manages multiple priorities efficiently while maintaining order in storage and tracking systems. Identifies and investigates discrepancies, applying sound judgment in problem-solving. Clearly communicates with Inventory, Sales, and Management teams to ensure operational alignment. Works cooperatively with others to maintain accuracy and efficiency across departments. Provides professional and helpful assistance when supporting customer-facing transactions. Handles inventory data and product responsibly, maintaining accuracy and compliance. Responds effectively to shifting priorities, audits, and regulatory changes. Represents the company with reliability, respect, and accountability. Adjusts to changing business needs, schedules, and regulatory requirements with professionalism. Handles sensitive data and customer information with discretion and accuracy. Suggests and implements ideas to improve efficiency, accuracy, and customer experience. Thrives in a fast-paced, dynamic retail environment while maintaining composure and professionalism. Demonstrates the ability to be flexible and work effectively across various sectors of the department as needed or requested by a direct supervisor. This includes the capacity to support other departments, ensuring seamless collaboration and responsiveness to organizational needs. PHYSICAL REQUIREMENTS Constantly: Walking, standing, grasping/gripping, bending/stooping/squatting, finger dexterity, POS input, coordination of hand and eye. Frequently: Standing for long periods of time, …

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