Resource Distribution Specialist

Description: The Resource Distribution Specialist is responsible for the daily operation of the organization's resource distribution center, including receiving, organizing, storing, tracking, and delivering essential supplies to support individuals, children, and families served through school-based and community-based programs. Under the direction of the Director of Resource Management, this position coordinates inventory management, order fulfillment, warehouse operations, and transportation of resources to designated schools, program sites, community partners, and individuals and families. Resources may include food, clothing, school supplies, hygiene products, household essentials, and other materials that address identified needs. The Resource Distribution Specialist ensures resources are managed efficiently, distributed accurately, and delivered in a timely manner. This position requires strong organizational skills, dependability, attention to detail, and a commitment to providing services with dignity, respect, and compassion. Requirements: ROLE AND RESPONSIBILITIES Activities include, but are not limited to, the following: Resource Distribution and Direct Service Delivery Receive, prepare, package, and distribute resources to support the needs of individuals, children, and families. Process and fulfill resource requests from authorized program staff, schools, and community partners. Coordinate and complete deliveries to designated schools, program sites, community locations, and individuals and families, as assigned. Verify the accuracy and completeness of orders prior to distribution. Respond to urgent or time-sensitive resource requests in coordination with the Director of Resource Management. Warehouse Operations and Inventory Management Assist with daily warehouse operations, maintaining a clean, safe, organized, and efficient distribution center. Receive and inspect incoming donations, purchased goods, and supplies for quantity, quality, condition, and suitability. Sort, label, organize, and store inventory to ensure accessibility and efficient distribution. Maintain accurate inventory records, including items received, distributed, transferred, and remaining in stock. Monitor inventory levels, rotate stock, track expiration dates when applicable, and report shortages, damaged goods, or replenishment needs. Prepare and stage supplies for deliveries, school-based initiatives, and community distribution events. Safely load, unload, lift, carry, and organize resources in accordance with established safety procedures. Transportation and Delivery Coordination Operate agency-owned or authorized vehicles to transport resources to designated locations. Plan and coordinate delivery routes and schedules to ensure timely and cost-effective distribution. Verify deliveries, obtain required acknowledgments, and maintain accurate delivery records. Communicate delivery schedules, delays, and special handling needs to appropriate staff and community partners. Maintain vehicles in a clean and safe operating condition and promptly report maintenance or safety concerns. Comply with applicable traffic laws, agency vehicle policies, and transportation safety procedures. Documentation, Accountability, and Compliance Maintain accurate records of inventory, donations, resource requests, deliveries, and distributions using designated tracking systems. Ensure resources are properly accounted for and distributed in accordance with agency policies, program requirements, and applicable funding or donor restrictions. Maintain confidentiality and appropriate professional boundaries when interacting with individuals and families. Follow established safety, inventory control, transportation, and agency procedures. Report inventory discrepancies, damaged supplies, safety hazards, and operational concerns to the Director of Resource Management. Assist with periodic inventory counts, audits, and other accountability activities. Teamwork and Organiz…

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