Rental and Equipment Coordinator
Knobelsdorff (KE)Company Description Working at Knobelsdorff (KE) Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting-edge projects that provide opportunities to build new skills, confidence, and gain valuable hands-on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions. Since our founding as a family-owned company in 1988, we've grown while staying true to our core value. Starting your career with KE means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work. If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, KE is the place for you. Job Description The Rental & Equipment Coordinator is responsible for managing equipment rentals and company-owned equipment across KE projects. Reporting to the Assets & Facilities Manager, this role serves as the primary point of contact for rental equipment needs while supporting equipment tracking, maintenance coordination, inventory management, warehouse operations, and cost control initiatives. The ideal candidate is highly organized, proactive, and skilled at balancing urgent project needs with accurate documentation, strong vendor relationships, and operational efficiency. Success in this role requires strong organization, responsive communication, sound judgment, and a commitment to KE’s values of Safety, People, Passion, and Performance. What You'll Do Equipment Rental Management Serve as the primary point of contact for equipment rental needs from initial request through final return. Partner with Operations, Project Management, field teams, and the Assets team to forecast demand, confirm equipment specifications, and align rentals with project schedules. Source equipment, compare quotes, negotiate rates and terms, and maintain productive vendor relationships. Coordinate reservations, purchase orders, deliveries, pickups, transfers, extensions, and off-rent activities. Maintain complete rental records, including contracts, rates, project assignments, locations, dates, inspections, and return documentation. Monitor utilization, idle time, transportation charges, fuel charges, damage fees, and other rental costs; investigate and resolve invoice discrepancies. Conduct routine job site reviews to confirm rented equipment is present, actively used, properly maintained, and still required. Compare rental options with available company-owned equipment to identify the safest and most cost-effective solution. Prepare dashboards and recurring reports on rental spend, utilization, vendor performance, equipment costs, and realized savings. Verify that rental equipment meets company safety requirements and that required inspection, service, and return-condition records are complete. Improve rental processes to reduce downtime, avoid unnecessary extensions, strengthen accountability, and lower total equipment costs. Create and update inventory records, including part numbers, descriptions, quantities, and storage locations. Investigate and report inventory discrepancies, damaged goods, and losses. Coordinate with procurement, operations, and project teams to align stock levels with demand. Company-Owned Equipment Management Maintain an accurate inventory of company-owned equipment, including asset identification, assigned custodian, location, condition, availability, warranty status, and service history. Manage equipment check-out, check-in, transfer, and return processes to support accountability and verify condition. Receive, document, assess, and prioritize repair requests based on equipment condition…