Regional Supply Coordinator

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Regional Supply Coordinator Job Title: Administrative Asst III Agency: Health & Human Services Comm Department: Region 6 Administration Posting Number: 23053 Closing Date: 05/05/2027 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $2,953.25 - $4,365.66 Pay Frequency: Monthly Salary Group: TEXAS-A-13 Shift: Day Additional Shift: Telework: Not Eligible for Telework Travel: Up to 30% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Job Location City: HOUSTON Job Location Address: 5425 POLK ST Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief Job Description: Under the supervision of the Regional Business Services Manager, the Regional Supply Coordinator oversees all regional supply orders which include shipping and receiving functions, tracking, scheduling pick-up and delivery of supplies. The coordinator maintains stock items and coordinates the distribution and tracking of all supplies to and from field offices. The specialist may also assist with surplus property management/disposal. Works under limited supervision, with considerable latitude for use of initiative and independent judgment. Able to work in various environments outside and inside. Essential Job Functions (EJFs): Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Orders supplies to ensure adequate stock are always available at the warehouse. Reviews and monitors the supply stock to ensure that the area is maintained in a neat, secure, and well-organized manner to prevent loss of supplies or damage to products. (25%) Assists with the distribution and delivery of supplies to facilities by assigning tasks via CAFM and tracking delivery of all items. (15%) Responds to inquiries regarding regional supply requests and conducts follow-up to gain status on requisitions for all regional purchases. (15%) Assists with receipt of deliveries to ensure completeness and that condition of goods is acceptable. Returns damaged goods and/or resolves discrepancies. (15%) Provides administrative support to Business and Financial Managers and other RAS staff as needed or directed. (10%) Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding supplies, inventory, and/or Regional RAS operations. (10%) May assist with the annual physical inventory and ensure that discrepancies are appropriately resolved or handled. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete or damaged property. (10%) Knowledge, Skills and Abilities (KSAs): Knowledge of inventory and receiving procedures. Knowledge of safety and security procedures. Knowledge of standard supply stocking procedures. Knowledge of agency policies and procedures and ability to interpret them. Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite. Skill in organizing and prioritizing workload. Skill in managing multiple priorities. Skill in coordinating the work of others. Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contacts. Ability to i…

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