Refile and Interfile Assistant (ADMINISTRATIVE SPECIALIST II)

Introduction The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities, engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team! This recruitment is limited to candidates willing to accept employment on a contractual basis.To apply, see the Further Instructions section below. GRADE STD0011 LOCATION OF POSITION Records Management Division 7275 Waterloo Road Jessup, MD 20794 Main Purpose of Job This position is responsible for shelving incoming files from State agencies that are being returned following a records request (refiles) or being added to already transferred boxes at the State Records Center (interfiles). Additionally, this position supports the facility’s incoming records transfers and outgoing records disposals as required. POSITION DUTIES Duties for this position include, but are not limited to: Insert incoming refiles and interfiles into the appropriate shelf locations. Review and inventory all incoming refiles and interfiles submitted by State agencies. Rehouse refiles and interfiles that do not fit in their original shelf locations. Support the Records Transfer Specialists by assisting in the handling of record center boxes during transfer and disposal processes at the discretion of the State Records Center Administrator. Carries out other duties as assigned. MINIMUM QUALIFICATIONS Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes : 1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONS Strong preference will be given to applicants who possess the following preferred qualification(s) . Include clear and specific information on your application regarding all qualifications. Two years of experience performing warehouse work. Experience handling government records. Experience with warehouse technology, including personnel lifts and pallet jacks. Ability to work independently and multitask. Ability to work well with other team members. LIMITATIONS ON SELECTION This recruitment is limited to candidates willing to accept employment on a contractual basis. SPECIAL REQUIREMENTS 1.Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned. 2.Must be able to lift 50lb. boxes. 3.Must be comfortable working at heights of 20 ft. SELECTION PROCESS It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary, or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application. Note that for any position requiring a college degree or college credit, you will be required to submit a college tran…

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