Recruitment Client Events Manager

Updated: Today Location: Bridgewater, NJ, United States Job ID: 18610 Not ready to apply? Join our Talent Network Description The Recruitment Client Events Manager leads the end-to-end planning, logistics, resource allocation, and operational execution of all commercial talent acquisition events. This includes live onsite interview events, virtual interview panels, and major industry/diversity career fairs. Serving as the central operational hub, this role bridges internal Talent Acquisition teams, client hiring managers, external travel and logistics vendors, and a dedicated field team of interview schedulers and event coordinators. Key Responsibilities High-Volume Interview Event Planning & Execution Event Operations: Architect and execute comprehensive event logistics for multi-day live interview events and high-volume virtual hiring panels across commercial biopharmaceutical client engagements. Stakeholder Alignment: Partner with Talent Acquisition Leaders, Project Directors, and client hiring managers to establish interview formats, target headcount volumes, panel structures, and event delivery timelines. Onsite & Virtual Management: Direct day-of event flow, oversee candidate check-in and interview rotations, resolve real-time logistical disruptions, and manage post-event interviewer debriefs and score collection. Team Leadership & Resource Capacity Management Supervision & Mentorship: Direct and develop two core operational pools: Interview Schedulers: Supervise event build outs, interview invitation workflows, and calendar bookings Onsite / Virtual Coordinators: Manage event staffing, candidate hospitality, technology setup, and onsite execution. Capacity Planning: Maintain the master Event Availability Calendar, forecasting coordinator travel availability against project hiring surges. Operational Administration: Lead recurring weekly coordinator and scheduler syncs, approve bi-weekly timecards, and ensure proper allocation of project billing codes in Oracle. Vendor Governance & Logistics Coordination Corporate Travel & Venues: Partner with corporate travel management to execute hotel sourcing, room blocks, meeting space configurations, Banquet Event Orders, and Client Travel Account reconciliation. Materials & Freight Logistics: Manage warehousing, shipping, and return tracking of standard interview packages, banners, and hardware kits (laptops, displays) through logistics management platforms Collateral & Print Management: Manage accounts and print orders with specialized vendors. Recruitment Marketing, Career Fairs & Branding Career Fairs & Conferences: Coordinate registration, booth materials, freight handling, and onsite staffing for national diversity and industry recruitment conferences. Asset Maintenance: Oversee brand-compliant marketing assets, signage, and candidate collateral in Canva, while maintaining the centralized Interview Event Email Templates Repository. Systems, Reporting & Continuous Improvement ATS & Tech Stack: Leverage ATS, Microsoft Power Forms, and Microsoft Teams to streamline candidate scheduling and client communications. Reconciliation & Reporting: Compile and distribute post-event summary reports, track coordinator utilization, audit hotel and logistics invoices against client budgets, and refine SOPs. Role Qualifications & Competencies Requirement Education: Bachelor’s degree in Business, Human Resources, Hospitality/Event Management, or equivalent practical experience. Experience: 5–7+ years of experience in talent acquisition operations, recruitment event management, or large-scale corporate event planning (life sciences, CRO/CSO, or healthcare experience highly preferred). People Leadership: Demonstrated experience supervising, and supporting remote and contract resources Vendor Management: Practical experience managing venue contracts, BEOs, travel agencies, shipping/freight vendors, and print fulfillment. Systems & Tools: Proficiency in Applicant Tracking Systems,ERP/T…

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