Recruiting Coordinator

About FreshDirect At FreshDirect, we are reinventing the grocery experience. Since day one, our mission has been simple: bring the best, freshest food directly from the farm to people’s home – faster, fresher, and smarter than anyone else. We are not just a food company – we are a technology-powered, customer-obsessed team building the most innovative end-to-end food supply chain in the industry. From proprietary routing systems to our state-of-the-art fulfillment center, every part of our business is designed to deliver unmatched quality, convenience and care. We partner directly with farmers, fishermen, and artisans to source the highest quality ingredients, then use smart data, automation, and logistics to get them to our customers’ door at peak freshness. It’s grocery shopping reimagined and we are just getting started. If you are passionate about innovation, care about what people eat, and want to be part of a team doing what no one else is doing, come build the future of food with us. The Role As a Recruiting Coordinator, you will be the first to support the growing number of employees joining the FreshDirect family. You’ll focus on getting employees to complete pre-hire processes, understanding background requirements, owning the pre-onboarding compliance and credentialling processes, and scheduling new hires for orientation. As our ideal candidate, you are empathetic, customer-centric, have great written (email) and verbal (phone) communication skills, and are very detail oriented. Excel proficiency is a MUST for this role. What You’ll Do Craft and send emails with information about the company and position, including orientation schedules, and dress code. Supports all aspects of pre-employment and on-boarding activities inclusive of pre-employment testing, I-9 processing, IDs, and entry of new hires in the company’s HRIS system etc. Coordinates and maintains all aspects of the pre-employment verification process and monitors applicant status via business partner’s website. Prepares and lead employee onboarding experience assessing background requirements, compliance/ credentialling documents Proactively monitor all open onboarding cases and provide guidance to the team on all activities Partner with cross-functional vendors including background companies/ client vendors/ third party IT vendors Extreme attention to detail, ensuring compliance deadlines are managed and organized correctly Identify and report issues within employee experience Compile and update employee records Prepares, audits employees and DOT files and collects offer letters, I9 form, EVerify, payroll forms, and company policy manual acknowledgement Collects and stores interview guides and interview rating grids Prepares and files all new hire employee folders Consistently lead and/or participate in projects and initiatives related to HR and Recruiting. Works collaboratively with outside Business Partners that the company partners with to ensure workforce planning goals are met Responsible for building relationships with outside partners and sources and representing FD at job fairs Enters and maintains requisition data on Applicant Tracking System (ATS). Compiles new hire packages when needed Conducts pre-employment verifications including references. Composes correspondence and documents Maintains metric reports and create and maintain recruitment reports and create related reports Expected to utilize knowledge of policies, procedures, and organization to solve routine and non-routine problems or questions. Other special projects or assignments may be assigned Assist in other Human Resources tasks as needed Attend off-site job fairs to source and engage qualified talent. Attend hiring events across Brooklyn, Manhattan, and New Jersey . Be able to work late nights (as late as 1:00 AM) when needed to support overnight operations or hiring events. Education & Qualifications Experience in HR onboardin…

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