Receptionist - Administrative Assistant, IT Asset Disposition & Technology Lifecycle

Receptionist - Administrative Assistant, IT Asset Disposition, Technology Lifecycle & Recovery Solutions Position Summary The Receptionist - Administrative Assistant serves as the primary front-office contact for the Dallas facility and provides day-to-day administrative support to management and employees. This position welcomes visitors, answers and directs calls, coordinates appointments and correspondence, maintains office records, orders supplies, and assists with vendors, service providers, and employee administrative needs. The ideal candidate is professional, welcoming, highly organized, detail-oriented, and proactive, with the ability to balance reception duties and administrative tasks in a fast-paced manufacturing, recycling, logistics, and IT asset disposition environment. Key Responsibilities Management Support · Provide direct administrative support to management. · Manage calendars, meetings, appointments, correspondence, and follow-ups. · Prepare documents, reports, spreadsheets, presentations, and correspondence. · Track action items and follow up with employees, vendors, customers, and management. · Handle confidential company and management information with discretion. · Remain flexible and willing to support special projects assigned by management and other business-related administrative needs. Reception & Office Administration · Serve as the primary receptionist and front-office contact. · Greet visitors professionally, answer and route incoming calls, and take accurate messages. · Receive, sort, and distribute mail and packages. · Maintain a professional reception and office environment. · Coordinate visitors, vendors, contractors, and appointments. · Maintain office files and administrative records. Purchasing & Supplies · Monitor office and breakroom supply levels and assist with facility supply requests as directed. · Order supplies and materials as authorized. · Obtain vendor quotes when necessary. · Track purchase orders, deliveries, invoices, and receipts. · Coordinate purchasing activities with accounting and management. · Maintain organized supply records and reorder lists for frequently used office items. · Help prevent stockouts and unnecessary purchases. Facility & Operations Administration · Assist with coordination of facility-related services and vendors. · Coordinate maintenance requests and follow up on open issues. · Assist with scheduling service appointments and communicating office and facility needs to management and service providers. · Maintain vendor contact information and service records. · Help coordinate contractors and visitors entering the facility. · Support employee administrative needs at the facility. Employee & HR Administrative Support · Assist with onboarding paperwork and administrative coordination. · Organize employee administrative paperwork and files as directed by management, maintaining confidentiality. · Coordinate employee communications and facility announcements. · Support management with scheduling meetings and employee events. Important Skills · Excellent organization and time-management skills. · Strong written and verbal communication skills. · Professional telephone and customer-service skills. · Strong Microsoft Office 365 skills. · Strong skills in scheduling and setting up meetings, coordinating video calls, and managing professional email correspondence. · Excel and document-management experience. · Ability to maintain confidential information. · Strong attention to detail. · Ability to prioritize multiple responsibilities. · Strong follow-up skills. · Vendor communication and purchasing experience. · Ability to work independently. · Ability to identify proble…

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