Receptionist/Administrative Assistant

WE’RE HIRING – Receptionist / Administrative Assistant Miami, FL 33156 | In-Office Oriente Latin America, Inc. , a tire export and distribution company serving Latin America and the Caribbean, is looking for a reliable, organized, and detail-oriented Receptionist / Administrative Assistant to join our Miami office. This position is ideal for someone who is comfortable handling administrative responsibilities, shipping documentation, customer paperwork, and general office support in a fast-paced international business environment. Key Responsibilities: Answer and direct incoming phone calls and greet office visitors Manage basic office emails and correspondence Prepare, organize, scan, copy, and file shipping and order documents Process and maintain Bills of Lading (BLs), Commercial Invoices, Packing Lists, Certificates of Origin, and related documentation Prepare Certificates of Insurance when required Update order and document information in internal tracking systems Assist with DHL shipments, waybills, and tracking information Send customer balance emails with required documentation Open and maintain physical and electronic order files Coordinate paperwork with our Logistics team Receive and distribute incoming mail and courier packages Maintain accurate and organized office records Provide general clerical and administrative support as needed Requirements: Fluent in English and Spanish , both written and spoken Strong organizational skills and attention to detail Basic proficiency with Microsoft Office, email, scanning, and electronic document management Ability to accurately handle multiple documents, orders, and administrative tasks Professional communication skills Previous receptionist, administrative assistant, logistics, import/export, or shipping documentation experience is preferred Position Details: Miami, FL 33156 – 100% in-office Monday–Friday 8:30 AM–5:00 PM Full-time Hourly pay based on experience Interested candidates should apply with their résumé/CV. Please feel free to share this opportunity with someone who may be a great fit! Pay: $24.44 - $29.43 per hour Expected hours: 40.0 per week Benefits: Dental insurance Health insurance Vision insurance Work Location: In person

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