Reception, Accounts Payable Agent - Apply

Company Description:
“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder
Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.
Organic Growth – Expeditors promotes from w
...
ithin. As a shining example, our CEO started as an entry level employee in our San Francisco office 31 years ago.
• 15,000 trained professionals
• 250+ locations worldwide
• Fortune 500
• Globally unified systems
Job Description:
Why Your Job is Important:
• Support Canada and the Americas strategy.
• Offer best-in-class customer service.
• Provide a professional and welcoming first point of contact for employees, visitors and service providers at the office.
• Support the Canada Accounts Payable team through accurate and timely administrative support and payable processing.
SUMMARY DESCRIPTION:
Provide reception, administrative and entry-level Accounts Payable support for the office and Canada Centralized Accounting team. This role is responsible for maintaining a professional reception environment, supporting day-to-day office administration, and assisting with the accurate and timely uploading, submission and processing of payables.
This is an entry-level position with on-the-job training and an opportunity to develop Accounts Payable and accounting knowledge while supporting the broader Canada Accounting team.
WHAT YOU DO:
Tasks and Duties
For detailed job-specific tasks and duties completed regularly by the employee, please reference the Accounting Standards and Procedures on Insite. This section lists the job-specific tasks and duties completed regularly by the Reception, AP Agent - Canada. This list may be edited to the specific job role.
Reception and Administrative Support
• Maintain a tidy, professional and welcoming reception area.
• Greet visitors and provide general assistance as required.
• Receive, sort and distribute daily mail, courier packages and deliveries.
• Follow established security and safety procedures at the reception desk, including visitor sign-in and visitor badges.
• Answer and direct incoming telephone calls and general inquiries as required.
• Scan, organize, upload and maintain documents and electronic records.
• Provide general administrative support to the office and Canada Accounting team.
• Assist with other administrative tasks and projects as assigned.
Accounts Payable Support
• Receive, organize and upload service provider invoices and supporting documentation.
• Review invoices for required documentation and approvals and escalate missing or incomplete information to the appropriate team member.
• Submit payables accurately and timely into the appropriate financial systems in accordance with established processes.
• Assist with the entry and processing of payables, deposits, expenses and payment requests as assigned.
• Ensure supporting documentation is attached, organized and maintained appropriately.
• Identify basic discrepancies, missing information or processing issues and escalate them to the AP Lead or appropriate team member.
• Maintain clear and accurate notes within internal systems when required.
• Assist the Accounts Payable team with routine follow-up and administrative activities.
• Complete assigned Accounts Payable activities in accordance with established company policies, procedures and internal controls.
• Develop knowledge of Accounts Payable procedures and Expeditors systems through structured training and day-to-day experience.
• Support the Centralized Accounts Payable team with other duties and projects as assigned.
Physical Demands
• Use of standard office equipment - a computer with keyboard and mouse, phone, fax/copy/scan machine, etc.
• Write with pencil, pen or marker.
• Functions performed primarily while seated at a desk.
This is an entry-level position.
Qualif

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