Receiving Specialist
MBV-MidwestLocation: Indianapolis
Travel Required: None
FLSA Status: Non-Exempt
Supervisory Requirements: No
Language: English Required
Physical Demands: Yes
Work Environment: In the office, the noise level in the work environment is usually quiet to moderate. While in the warehouse the employee may be exposed to moving vehicles, loud noise, and cold/hot temperatures.
Summary: The Receiving Specialist
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is responsible for accurately receiving, inspecting, documenting, and organizing incoming products and materials. This role plays a critical part in maintaining inventory accuracy, ensuring product quality, and supporting efficient warehouse operations.
Essential Duties & Responsibilities:
• Follow all safety procedures and work as safe as possible at all times.
• Input raw material/ingredient receipts data into various inventory management systems.
• Copy receivers on items that require cold storage and forward to Accounting for billing purposes.
• Update/close purchase orders (POs) in various inventory management systems.
• Notify the Production Planning Department of any discrepancies between what was ordered and what was received.
• Scan all documents relating to daily inventory activity and save in appropriate customer folders.
• Email customers daily with all activity from the prior day.
• Communicate with Blending Department regarding quantity and/or lot number discrepancies.
• Key cycle counts into various inventory management systems.
• Research and reconcile all discrepancies daily.
• Research raw material variances by lot number and identify root cause.
• Work with the Production Planning Department to ensure shelf-life and storage conditions for each item are up to date.
• Assist materials receiving in acquiring missing Certificate of Analysis.
• Maintain loss allowance spreadsheet and use to analyze raw materials gains/losses.
• Analyze reports submitted by customers for consistency and accuracy against Nor-Cal Beverage (NCB) data.
• Assist in customer on-site inventory audits.
• Perform and document traceability exercises regularly.
• Track and communicate upcoming material/ingredient expiration dates.
• Communicate with the Production Planning Department regarding shelf-life storage conditions that differ from what is currently on file.
• Assist with month-end tasks.
• Assist lift truck operators in the warehouse with printing and stickering all materials/ingredients upon arrival.
• Participate in departmental GMP zone audits.
• Participate, as required by the department manager, in Plant Quality System implementation and subsequent audits.
• Maintain a positive work atmosphere and interaction with customers, coworkers, and management.
• All other duties as assigned.
• Work scheduled shifts, weekends, and extended hours as required.
• Regular and punctual attendance.
• To perform this job successfully, must be able to perform each fundamental task listed above satisfactorily.
Behaviors & Competencies:
• Upholds mental, spiritual and physical safety
• Asks for and provides feedback
• Holds self and others accountable
• Supportive and collaborative of team members
• Participates in self-development and encourages the development of those who report/to him or her and peers
• Demonstrates flexibility and desire for growth
Experience for success:
• Required proficiency in Excel, Word, Outlook, and 10-key by touch.
• Excellent customer service in a friendly and professional manner.
• Excellent attention to detail and produces accurate work.
• Must be a team player.
• Ability to multitask and work with changing priorities.
• Ability to follow verbal and written instructions and procedures.
• Exceptional verbal and written communication skills.
• Ability to perform basic math calculations.
• Knowledge of inventory management systems preferably SAP, AS400, Avail and ILS.
• Ability to prioritize, accurately execute multiple tasks, and adhere to deadlines.
• Must be a quick learner, self-starter, and able to perform tasks with minim