Receiving Coordinator

Company Overview Anthony Wilder Design/Build Inc. is a full-service, custom architecture, construction, and interior design firm dedicated to creating exceptional spaces through collaborative teamwork. Our passionate team fosters a culture of caring, integrity, and responsibility, ensuring that every project begins with strong relationships and innovative design solutions. Job Overview Receive incoming project materials, products, and shipments at the office, warehouse, showroom, and/or job sites as required. Verify deliveries against purchase orders, packing lists, Bills of Lading, and other receiving documentation. Confirm quantities, product information, and project assignment for all received materials. Inspect incoming materials for visible damage, shortages, incorrect items, or other discrepancies. Photograph and document damaged, missing, incorrect, or questionable materials at the time of receipt. Ensure all incoming materials are processed through the company’s established receiving system, including scanning or recording required information and assigning materials to the correct project. Maintain accurate and timely electronic receiving records. Ensure materials are properly labeled, organized, and routed to the appropriate storage area, project, or job site. Maintain receiving documentation in accordance with company procedures. Shipment & Delivery Coordination: Track expected deliveries and maintain visibility into upcoming shipment schedules. Monitor shipping dates and delivery status for project materials. Coordinate delivery timing and receiving requirements with Project Managers, Designers, vendors, installers, and field teams. Communicate anticipated deliveries and schedule changes to appropriate team members. Coordinate with project teams to determine where materials should be delivered, staged, or stored. Assist with scheduling deliveries to job sites and other company locations as needed. Update weekly reports regarding expected shipments, received materials, outstanding items, and delivery issues. Quality Control & Discrepancy Management: Identify shortages, overages, damaged products, incorrect materials, and other receiving discrepancies. Promptly communicate receiving issues to the appropriate Project Manager, Designer, vendor, or other team member. Maintain documentation of receiving discrepancies and outstanding resolutions. Assist in coordinating replacement materials when products arrive damaged, incomplete, or incorrect. Follow outstanding receiving issues through resolution to help ensure project teams have the materials they need. Returns, RMAs & Warranty Items: Coordinate RMA, replacement, warranty, and additional-material requests as assigned. Track replacement and warranty items from request through receipt. Package and prepare products for return to vendors. Complete and maintain required return and shipping documentation. Coordinate return pickups and outbound shipments with vendors and carriers. Maintain visibility into outstanding returns, credits, replacements, and warranty materials. Inventory & Material Organization: Maintain organized receiving, staging, and storage areas. Ensure materials received are clearly identified with the appropriate project or destination. Help maintain accurate inventory and location information for materials being stored prior to installation or delivery. Monitor stored materials for damage, improper placement, or other issues. Assist with periodic inventory counts and reconciliation as needed. Maintain showroom cabinetry samples, product samples, and manufacturer literature as assigned. Communication & Team Coordination: Serve as a point of contact for questions regarding the status and location of the materials received. Work closely with Project Managers and Designers to ensure receiving information is communicated accurately and promptly. Coordinate with field teams regarding job-site deliveries and material receipt. Communicate with vendors and c…

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