Receiving Clerk (Materials Management Specialist 1)

What You Will Do The Materials Management Specialist 1 supports the Receiving Team within the Materials Management Group (LOG-MM). This position assists with the coordination, acceptance, processing, and staging of shipments for distribution across the Laboratory. The role ensures that incoming materials are received accurately, documented properly, and handled in compliance with institutional policies, safety standards, and regulatory requirements. Working under the direct supervision of the Receiving Team Leader, the Specialist contributes to operational continuity by supporting daily receiving functions and assisting during peak workload periods. Key Responsibilities include: Accept, inspect, and process incoming shipments including purchase orders, purchase card transactions, name-only packages, and ORACLE BOAs. Verify shipment accuracy against purchase documentation and system records. Stage materials appropriately for distribution to internal customers. Assist with physical handling of materials during high-volume operations. Maintain accurate data entry and documentation within LANL enterprise systems (e.g., Oracle and related operating systems). Ensure compliance with hazardous material handling requirements and applicable regulations. Coordinate with internal customers, vendors, and logistics personnel to resolve discrepancies. Support audit readiness through proper documentation and records management. Follow and implement LANL institutional policies, safety procedures, and quality standards. Promote a safe, secure, and environmentally responsible work environment. Participate in required training and occasional travel as needed. What You Need Minimum Job Requirements: Knowledge of warehouse and receiving operations. Basic understanding of hazardous material regulations and safe handling practices. Strong written and verbal communication skills. Ability to interact professionally with all levels of personnel and customers. Experience with data entry, record maintenance, filing systems, and professional correspondence. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Demonstrated initiative, sound judgment, and accountability. Commitment to safety, security, quality, diversity, and teamwork. Ability to obtain and maintain a Q Clearance. Education: Position requires a minimum of 2 years related experience, or an equivalent combination of education and experience. Desired Qualifications: Working knowledge of LOG-MM Receiving processes and procedures. Familiarity with LANL operational and administrative policies. Knowledge of LANL facilities and site operations. Experience using Oracle, Gemini, Take Supply, or other LANL-based systems. Active Q Clearance. Essential Job Functions (can perform with or without reasonable accommodation): Ability to lift 50 lbs. Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 years. Note to Applicants: Please provide a comprehensive cover letter that details how you meet the requirements for this position. Occasional travel for training. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilitie…

View the full posting and apply