Receiving Clerk

About All State Fastener At All State Fastener, we’re more than just a supplier—we’re a trusted partner and global leader in providing high-performance fastening solutions. Our products support critical applications across industries including automotive, truck and trailer, construction, and industrial manufacturing. With a reputation built on precision, innovation, and customer-first service, we’re dedicated to helping our customers succeed and grow. The Opportunity The Receiving Clerk is responsible for accurately processing incoming inventory, maintaining receiving records, and ensuring the integrity of inventory transactions within the ERP system. This position verifies received materials, supports inventory accuracy initiatives, and maintains organized electronic and physical documentation, including packing slips, purchase orders, and receiving records. The Receiving clerk works closely with Purchasing, Warehouse, Customer Service, and Logistics teams to resolve receiving discrepancies, communicate inbound shipment issues, and support customer requirements. This role also assists with inventory reconciliation, audit and traceability requirements, process improvements, and other operational activities that promote efficiency, accuracy, and compliance with company standards. Key Responsibilities Receiving Operations Receive inventory into the ERP system accurately and timely. Verify receiving transactions and maintain accurate system records. Assist with inventory reconciliation and support inventory accuracy initiatives. Ensure receiving documentation is complete and properly maintained. Coordinate with Purchasing and Warehouse teams regarding inbound shipments and inventory discrepancies. Documentation & Record Management Scan, organize, and electronically maintain packing slips, purchase orders, shipping records, and receiving documentation. Maintain accurate shipping and receiving records. Ensure documentation complies with company policies and customer requirements. Support audit and traceability requirements through proper record retention. Assist with document retrieval and reporting requests as needed. Cross-Functional Support Collaborate with Warehouse, Customer Service, Purchasing, and Logistics teams to support customer requirements. Communicate shipment status, receiving issues, and order concerns to appropriate departments. Assist the Shipping & Receiving Supervisor with daily operational activities. Support process improvement initiatives that enhance efficiency and accuracy. Perform additional duties as assigned. Qualifications High school diploma or equivalent required. Previous experience in shipping, receiving, warehouse operations, logistics, or distribution preferred. Experience with domestic and international shipping documentation strongly preferred. Experience processing customs, export, and freight documentation preferred. Proficiency with Microsoft Office applications. Experience with ERP systems and warehouse management systems preferred. Strong organizational skills and attention to detail. Ability to prioritize multiple tasks in a fast-paced work environment. Strong written and verbal communication skills. Ability to work independently and as part of a team. Experience in industrial distribution, manufacturing, or the fastener industry preferred. Core Competencies Shipping & Receiving Operations Logistics Coordination Inventory Accuracy ERP System Utilization Documentation Management International Shipping ASN Processing Order Fulfillment Support Attention to Detail Organization & Time Management Problem Solving Customer Service Communication Skills Team Collaboration Continuous Improvement Preferred Technical Skills ERP Systems Warehouse Management Systems (WMS) Microsoft Office Suite Shipping Documentation Bills of Lading Commercial Invoices Customs & Export Documentation Freight Scheduling Advance Shipping Notices (ASN) Work Environment Warehouse and office environment…

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