Receiving Admin Clerk

Administrative Receiving Clerk Pay $17.00 - $19.00 per hour Monday - Friday- flexible scheduling #3463 Essential Job Functions Material Receiving & Inspection: Oversee the receipt of incoming materials and supplies, ensuring all items meet quality and quantity standards. Verify packing slips and purchase orders against shipments for accuracy. Update the ERP system and the procurement lists when items are received physically daily. Label and organize materials for proper storage and future retrieval. Storage and Organization: Ensure the supply room is clean, well-organized, and compliant with safety regulations. Categorize and store items in designated locations to facilitate quick and accurate retrieval. Manage storage systems, including shelving, bins, and labeling Train team members on proper handling and storage of materials. Report any safety hazards or equipment malfunctions promptly. Order Fulfillment and Distribution : Prepare and distribute materials and supplies to production teams and other departments promptly. Monitor the daily usage of materials and update inventory records accordingly. Coordinate with vendors and the procurement team to ensure timely delivery of critical items. Data Entry and Reporting: Use consumables management software to track and update stock levels, generate reports, and forecast inventory needs. Maintain detailed records of all transactions, including materials received, issued, and returned. Analyze and update procurement lists with necessary information. Vendor Coordination: Collaborate with the procurement team to reorder materials and supplies as needed. Communicate with vendors to resolve issues related to delayed or defective shipments Prepare and present regular reports to senior management on procurement activities, supplier performance, and strategic sourcing initiatives. Team Collaboration: Work closely with production, maintenance, and quality assurance teams to anticipate and meet their material needs. Act as a liaison between departments to ensure smooth supply chain operations. Education, Experience & Skills Education: High School Degree or equivalent *In some cases, an associate degree or relevant certifications can be sufficient, especially with strong experience in purchasing or supply chain roles. Experience: 2–5 years of experience in inventory management, warehousing, or a similar role in a manufacturing environment, with a focus on consumables or similar industries. Skills: Communication Skills : Good written and verbal communication skills to coordinate with suppliers, internal teams, and management. Time Management : Efficiently managing time and meeting procurement deadlines, especially for urgent consumable items. Attention to Detail : Ensuring accuracy in purchase orders, supplier agreements, and stock management. Problem-solving : Ability to resolve supply chain issues quickly, especially in cases of urgent consumables needs. Technological Skills : Proficiency in, spreadsheets, and databases to manage receiving tasks efficiently. Physical Requirements Mobility: Ability to move freely throughout the manufacturing plant and office areas, including walking, standing, climbing stairs, and moving on uneven surfaces. Frequent walking and standing for extended periods. Sitting for prolonged periods of sitting at a desk, especially when working on procurement systems, reviewing orders, or handling paperwork. Frequent use of a computer keyboard, mouse, and other office equipment for data entry, order processing, and communication. Repeated use of a telephone for communication with vendors and internal stakeholders. Lifting and Carrying: Ability to lift and carry objects up to 50 pounds occasionally. Occasional lifting, pushing, and pulling of materials and equipment as required. Vision and Hearing: Visual acuity to read documents, computer screens, and equipment displays. Hearing ability to perceive alarms, warnings, and other auditory signals in a noisy environment. Manu…

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