Radiation Services Operations Administrator

Advanced Radiation Centers

We are the largest multi-specialty urology and Radiation Therapy focused practice in the country. Our doctors and staff are committed to providing the highest level of quality medical services available. Join our team for a rewarding career with a growing health care organization who values our staff as much as we do our patients. 

This position is in our office located in in our corporate office at:

  NO WEEKENDS, NO EVENINGS, NO HOLIDAYS

 We offer competitive pay as well as PTO, Holiday pay, and comprehensive benefits package!

Benefits:

· Health insurance

· Dental insurance

· Vision insurance

· Life Insurance

· Pet Insurance

· Health savings account

· Paid sick time

· Paid time off

· Paid holidays

· Profit sharing

· Retirement plan

GENERAL SUMMARY

The Radiation Services Operations Administrator is responsible for the overall operational, financial, and administrative leadership of Radiation Services. This role ensures the effective delivery of high quality, patient centered care through strong staff leadership, regulatory compliance, operational efficiency, and fiscal stewardship. The Administrator oversees daily operations, workforce management, budgeting, performance improvement, and technology implementation while promoting service excellence and continuous improvement. This position partners closely with clinical leaders and organizational stakeholders to drive strategic initiatives, optimize workflows, support staff development, and ensure compliance with organizational, regulatory, and reporting requirements.

ESSENTIAL JOB FUNCTION/COMPETENCIES

The responsibilities and duties described in this job description are intended to provide a general overview of the position. Duties may vary depending on the specific needs of the affiliate or location you are working at and/or state requirements. Responsibilities include but are not limited to:

• Oversees day to day operations of Radiation Services to ensure high quality care, operational efficiency, cost effectiveness, and patient/customer satisfaction.
• Provides leadership, supervision, and development of staff, including performance evaluations, coaching, and ongoing feedback to support individual and departmental success.
• Directs all people management responsibilities, including recruiting, onboarding, scheduling, training, retention, disciplinary action, and termination processes.
• Ensures staff competency through completion of required training, assessments, and adherence to policies, procedures, and regulatory requirements.
• Conducts regular meetings with lead staff to align priorities, monitor performance, and communicate operational updates and expectations.
• Leads implementation of new technologies and workflows, including updates to policies, procedures, training, and performance standards.
• Develops and monitors performance improvement plans as needed to address operational, quality, or employee performance gaps.
• Sets departmental priorities, standards, and practices to ensure efficient operations, achievement of goals, and timely completion of projects and initiatives.
• Promotes and drives service excellence by role modeling accountability, fostering engagement, and actively impacting patient and customer satisfaction outcomes.
• Represents Radiation Services on committees and workgroups, serving as a departmental liaison and advocate across the organization.
• Develops, manages, and oversees operational and capital budgets, ensuring financial stewardship, cost control, and effective resource utilization.
• Identifies, plans, and justifies capital needs related to equipment, technology, and future departmental initiatives.
• Leads and implements process improvement initiatives and innovative solutions to enhance workflows, operational effectiveness, and system outcomes.
• Ensures timely and accurate MIOS reporting in accordance with organizational and regulatory requirements.
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

· N/A

KNOWLEDGE | SKILLS | ABILITIES

· Human Resources experience in hiring, supervision, and performance reviews. Knowledge of labor laws.

· Knowledge of continuous process improvement concepts and practices.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Delivers exceptional patient service throughout all interactions.

· Strong analytical and problem-solving skills.

· Knowledge of budget preparation and planning.

· Skill in using computer programs and applications including Microsoft Office.

· Knowledge in healthcare systems operations such as EMR.

· Knowledge of Medicare, Medicaid, managed care, and other third-party payer’s guidelines.

· Skill in leading team members to carry out all job objectives while inspiring confidence and motivation.

· Complies with all health and safety policies of the organization.

· Complies with HIPAA regulations for patient confidentiality.

EDUCATION REQUIREMENTS

High School Diploma or equivalent required. Associate’s Degree or higher preferred.

EXPERIENCE REQUIREMENTS

Medical Front Office or administrative experience required.

Supervisory or management experience preferred.

REQUIRED TRAVEL

N/A

PHYSICAL DEMANDS

Carrying Weight

Frequency

1-25 lbs.

Frequent from 34% to 66%

26-50 lbs.

Occasionally from 2% to 33%

Pushing/Pulling

Frequency

1-25 lbs.

Seldom, up to 2%

100 + lbs.

Seldom, up to 2%

Lifting - Height, Weight

Frequency

Floor to Chest, 1 -25 lbs.

Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs.

Seldom: up to 2%

Floor to Waist, 1-25 lbs.

Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs.

Seldom: up to 2%