QA Admin & Allocation Specialist

JOB TITLE: QA Admin & Allocation Specialist LOCATION: Huron SUPERVISOR: Director of QA DEPARTMENT: QUALITY ASSURANCE WHO WE ARE: For over three decades, Los Gatos Tomato Products has earned a reputation for a commitment to customers as an industry leading supplier of high-quality tomato paste. Long term relationships with growers and customers allows for alignment in the production of high-quality tomato paste tailored to customer needs and specifications. Los Gatos Tomato Products was established in 1991 in the heart of Western Fresno County with the objective of growing and harvesting tomatoes from the most productive growing region in the world with a singular focus on producing high-quality tomato paste. Presently, four families with multi-generational farming operations and deep roots in agriculture serve as both committed growers and owners with shared values and commitment to a sustainable future. WHAT WE CAN OFFER YOU A friendly and inclusive environment where Accountability, Integrity, Quality, Safety and Teamwork are valued. We have a strong family culture based on a foundation of mutual respect, strong work-ethic and dependability. Job Type: Regular Full-Time Non-Exempt Location: Huron, California Generous Holidays Competitive Vacation Health Insurance, EAP, HSA 401K JOB SUMMARY: The QA Admin & Allocation Specialist provides administrative support to the Quality Assurance department while coordinating product allocation and inventory management activities. This position maintains quality records, supports document control and audit readiness, coordinates customer product allocations, monitors inventory availability, and facilitates communication between QA, Production, Warehouse, Customer Service, and Supply Chain. The role supports compliance with food safety and quality management systems while helping ensure efficient inventory utilization and customer order fulfillment. Essential Duties and Responsibilities Quality Assurance Administration · Maintain controlled documents, forms, SOPs, SSOPs, policies, and work instructions. · Manage document revisions and maintain the Master Document Register. · File and retain quality records in accordance with company retention requirements. · Prepare and maintain audit documentation for SQF, FDA, USDA, customer, and regulatory audits. · Track corrective actions, preventive actions, and follow-up activities. · Maintain training records and employee qualification documentation. · Assist with management review preparation and data collection. · Generate reports for quality metrics, customer complaints, audits, CAPAs, and food safety programs. · Support supplier approval and monitoring activities. · Assist with customer specification management and documentation. Product Allocation & Inventory Coordination · Monitor finished goods inventory and product availability. · Coordinate product allocations based on customer demand, inventory status, and production schedules. · Work closely with the Director of QA, the Director of Supply Chain and the Customer Service teams on order fulfillment priorities. · Review inventory reports and identify inventory shortages or excesses. · Assist in managing product holds, releases, rework inventory, and disposition tracking. · Support inventory reconciliation and verification efforts. · Coordinate allocation decisions during supply constraints. · Maintain inventory allocation records and reports. Quality System Support · Assist with SQF, HACCP, GMP, Food Safety Culture, Food Defense, and Food Fraud programs. · Support internal audit scheduling and documentation. · Maintain calibration and preventive maintenance records as assigned. · Assist with non-conformance investigations and root cause analysis documentation. · Ensure records are complete, accurate, and audit ready. Data Management an…

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