Purchasing Technician

I. INTRODUCTION A. This position is located in the Materials Management Department of Kauai Veterans Memorial Hospital (KVMH) and Samuel Mahelona Memorial Hospital (SMMH). KVMH and SMMH are part of the Kauai Region of Hawaii Health Systems Corporation, a public benefit corporation of the State of Hawaii. B. The Materials Management department assures adequate provisioning of supplies, equipment, material, services, and maintenance, including extensive procurement, contracting, and purchasing functions for the Kaua'i Region. C. The primary purpose of this position is to purchase a wide variety of goods, equipment, supplies, materials, etc. for the Kauai Region, where the nature of the purchases made requires substantial use of written requests for quotations or the preparation of specifications for routine formally advertised purchases. D. This position will be responsible for the actual purchase, lease, or rent of supplies, materials, equipment, services, etc., for the Kauai region through such means as purchase order, petty cash, or charge accounts; will certify or verify the receipt of the purchased items and follow up on problems with orders, such as shortages, overages, damages, or items that do not meet specifications and obtain credit memoranda or other restitution form the vendor; checking and verifying invoices, re-computing extensions, verifying discounts, shipping costs, etc.; and any other duties as assigned. E. As this position is located in offices, warehouses and both large and small storerooms, travel is required, on a regular basis, to and from different facilities within the region (KVMH or SMMH) on a daily basis as directed. F. This position reports to the Contracts Manager II, position no. 59600, or its designee. II. MAJOR DUTIES & RESPONSIBILITIES A. Purchasing Technician Responsibilities 80% 1. Understands and adheres to the policies and procedures of procurement. 2. Reviews purchase requisitions for accuracy and ensures that all necessary details and product specifications are noted. 3. Ensures that all necessary approvals are gained prior to orders being placed. 4. Consolidates orders whenever possible, and as appropriate, ensuring minimum order level requirements are met. 5. Discusses and checks requirements, specifications, and alternatives with the unit/department supervisor and/or ordering clerk and suggests substitutions whenever necessary, or possible for cost effectiveness. Recommends product of a like/similar nature as a substitute when specific products are not readily available. 6. Studies and researches catalogs to assist in developing product specifications. 7. Utilizes Internet, E-Commerce, and ECRI to do product research and comparisons. 8. Checks with multiple vendors on available prices and possible delivery dates. 9. Adheres to the guidelines of the current Group Purchasing Organization’s (GPO’s) price list and contracts to solicit best pricing. 10. Orders supplies and equipment according to the policies and procedures of procurement via Internet or telephonically. 11. Contacts vendors on late deliveries and/or back orders, shipping, discrepancies, damages, returns, and credits via telephone, Internet, or email. 12. Verifies discounts, shipping costs prior to completing purchase transaction. 13. Carries out formal purchasing for routine items (i.e. replenishing storeroom inventory supplies), where there is no special or unusual requirement for the development of specifications for new/complex purchases. 14. Periodically meets with supervisor and provides information and updates/advice regarding purchasing of materials, supplies, equipment, and services. 15. Interviews sales representatives regarding new and promotional items. If necessary, arranges for demonstration or in-service of new products. 16. Expedites emergency purchases relating to direct patient care and arranges for pickup. 17. Prepares informal quotations for better pricing of large volume or unusual supply items. 18. Partic…

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