Purchasing Specialist (HVAC Industry)

Job Summary The Purchasing Specialist supports the daily purchasing activities of the company under the direction of the Purchasing Manager. This position is responsible for executing purchase orders, obtaining quotes, confirming material availability, tracking orders, coordinating deliveries, resolving order discrepancies, and maintaining accurate purchasing records. The Purchasing Specialist works closely with the Purchasing Manager, Project Managers, Field Operations, Warehouse personnel, Accounting, and vendors to ensure materials, equipment, and supplies are ordered accurately and delivered when and where they are needed. This is a hands-on, execution-focused position requiring strong organization, follow-through, attention to detail, and the ability to manage multiple purchasing priorities in a fast-paced construction environment. Essential Responsibilities Include: Review purchase requests and purchasing needs as directed by the Purchasing Manager. Obtain vendor pricing, availability, and lead-time information for materials, equipment, tools, and supplies. Compare quotes and communicate pricing or availability concerns to the Purchasing Manager. Create, issue, and maintain purchase orders. Verify part numbers, descriptions, quantities, pricing, freight, delivery locations, and required dates before placing orders. Send purchase orders to vendors and obtain order confirmations. Review vendor confirmations against purchase orders and immediately address discrepancies. Place routine purchases with approved vendors in accordance with established purchasing procedures and vendor agreements. Maintain accurate and current information on open purchase orders. Delivery Coordination Project Support Purchase Order & Invoice Support Qualifications Required High school diploma or equivalent. 2+ years of purchasing, procurement, construction, distribution, manufacturing, or related experience preferred. Strong organizational and follow-up skills. Strong attention to detail and accuracy. Ability to manage multiple orders, deadlines, and changing priorities. Professional written and verbal communication skills. Proficiency with Microsoft Outlook and Excel. Ability to learn and effectively use company purchasing, ERP, accounting, and construction-management systems. Preferred Previous purchasing experience in commercial construction, mechanical contracting, HVAC, plumbing, piping, electrical, or a related specialty trade. Familiarity with construction materials, tools, equipment, and supplier networks. Experience with Kojo procurement software Experience processing purchase orders and working with vendor quotes, acknowledgments, packing slips, invoices, returns, and credits. Join us as a Purchasing Specialist and be at the forefront of our growth journey! Your enthusiasm, strategic insight, and dedication will help shape our future success while providing rewarding opportunities for professional development. Pay: $65,000.00 - $82,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Paid time off Application Question(s): What ERP, Purchasing, Accounting or Construction Managment systems have you used? What is the wage range you are looking for in this position? Experience: Purchasing or Procurement: 2 years (Required) Work Location: In person

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