Purchasing Specialist

Job Summary We are seeking a dynamic and detail-oriented Purchasing Specialist to join our team and drive excellence in our wholesale supply operations. In this role, you will be responsible for optimizing the procurement of our core building products—including trim, flooring, interior doors, fiberglass doors, iron doors, patio doors, and windows—along with managing inventory and vendor relations to ensure seamless distribution. Your expertise in market analysis, ERP systems (specifically Odoo), and negotiation will be essential to enhance efficiency, reduce material costs, and support continuous improvement initiatives across our wholesale organization. This position offers an exciting opportunity to impact our profitability and operational success through innovative problem-solving and strategic planning. Duties Strategic Material Purchasing: Act as the primary purchaser by identifying supply needs, sourcing specialized building materials (trim, flooring, interior doors, fiberglass doors, iron doors, patio doors, and windows), and negotiating pricing and terms with manufacturers to ensure Highline receives the best value and quality. Decision Making & Accountability: Exercise independent judgment to resolve pricing disputes, manufacturing delays, or inbound freight logistics hurdles, taking full professional accountability for the success of your assigned product categories. Odoo Order Lifecycle: Manage the full procurement cycle within Odoo, including creating Purchase Orders (POs), tracking domestic and international shipments, and ensuring all wholesale product data, lead times, and pricing are current. Vendor Management: Lead vendor registration and maintain strong relationships with manufacturers and specialty distributors; resolve issues related to supplier contracts, material defects, and delivery service levels. Logistics & Coordination: Oversee the movement of materials from manufacturers to our wholesale warehouses and distribution centers, managing all logistics documentation and troubleshooting inbound freight delays to ensure consistent stock availability. Administrative & Clerical Support: Perform essential clerical work to support the department, including maintaining precise digital records of product specifications, warranties, and import documentation, while providing lifecycle support for every order. Cross-Functional Collaboration: Collaborate with sales teams, warehouse managers, and demand planners on product forecasting, warehouse capacity, and inventory control to meet B2B customer requirements efficiently. Logistics Optimization: Optimize receiving operations by coordinating transportation (LTL/FTL), offloading, and staging activities to improve inbound delivery times and reduce freight and handling costs. Experience Proven experience in purchasing, procurement, or supply chain roles specifically within a wholesale distribution or building materials environment (experience with millwork, flooring, or fenestration is highly preferred). High school diploma or equivalent required. College or commercial school courses in Supply Chain, Business, or Logistics are preferred. Minimum three years of experience in a Purchasing role, with a demonstrated knowledge of wholesale procurement functions, inventory management, and order lifecycle management. Proficiency in Odoo (Purchase and Inventory modules) is highly preferred. Must have a proven ability to work independently, make critical decisions under pressure to prevent stockouts, and maintain a high level of professional accountability. Familiarity with demand planning processes and managing the inventory of high-value, bulky, or fragile items (such as iron doors, large windows, and patio systems). Excellent problem-solving skills with a focus on root cause analysis and process optimization. Excellent problem-solving skills with a focus on root cause analysis and process optimization. Join us as a Supply Chain Specialist to play a pivotal role in…

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