Purchasing Specialist

Purchasing Specialist Position Summary The Purchasing Specialist supports day-to-day purchasing activities for our manufacturing operation in Decatur Alabama. This role manages purchase orders, obtains and compares supplier quotes, maintains purchasing records, and coordinates with suppliers and internal teams to help ensure materials and services are available when needed. The position also supports contract and warranty administration. Key Responsibilities Prepare, issue, and track purchase orders in SAP. Ensure purchase orders are assigned to the correct general ledger accounts, cost centers, and account assignment categories, working with Finance to resolve coding questions. Ensure purchase orders are in place before goods or services are ordered, in line with company approval requirements. Request and review supplier quotes, compare pricing and terms, and follow up on open quotations. Coordinate with suppliers on order confirmations, delivery schedules, backorders, and shipment issues. Work with production, planning, engineering, finance, and other teams to confirm purchasing requirements and resolve supply issues. Work with Accounts Payable to resolve price and quantity differences between purchase orders, goods receipts, and invoices. Maintain accurate purchasing records, supplier information, pricing, contracts, and related documentation. Assist with reviewing supplier agreements, contract terms, renewals, and warranty coverage. Track warranty claims and coordinate with suppliers and internal teams to support timely resolution. Monitor order status and escalate delays or other issues that may affect production. Support supplier performance reviews and identify opportunities to improve cost, quality, delivery, or service. Follow company purchasing procedures and approval requirements. Perform other duties as assigned. Qualifications 5 or more years’ experience in purchasing, procurement, or supply chain support, preferably in a manufacturing environment. Familiarity with purchase orders, quote comparison, supplier coordination, and purchasing documentation. Experience using SAP or a similar enterprise resource planning system. Strong organization, follow-through, and attention to detail. Clear written and verbal communication skills. Ability to manage multiple priorities and work effectively with internal teams and suppliers. Proficiency with Microsoft Office or similar business software. Basic understanding of accounting concepts such as general ledger accounts, cost centers, and capital versus expense purchases. Preferred Experience supporting contracts, warranties, or supplier claims. Background in textile, apparel, or materials manufacturing. Familiarity with inventory, production planning, or materials requirem

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