PURCHASING SPECIALIST

This position is a grade 118 on the salary schedule. Placement range: $25.55 to $29.20. As a condition of employment, all new hires must obtain and maintain a valid Level One IVP Fingerprint Clearance Card issued by the Arizona Department of Public Safety (DPS). The Purchasing Specialist plays an important role in our mission by ensuring efficacy and compliance in facilitating procurement and all related procedures. In addition, this position provides clerical, technical, and strategic support to others, including the Director of Budget & Finance, in the areas of purchasing and procurement. ESSENTIAL DUTIES AND RESPONSIBILITIES: Procurement Lifecycle Management Performance Objective and Success Standards: Execute a strategic end-to-end purchasing process that ensures the district acquires high-quality goods and services at the best value. Achieve 100% compliance with district bidding and advertising regulations for all formal solicitations. Realize measurable cost savings or value-adds through effective negotiation and competitive vendor selection. Vendor Strategy & Relationship Management Performance Objective and Success Standards: Build and maintain a robust network of reliable suppliers through proactive sourcing and rigorous performance evaluation. Maintain an up-to-date database of alternate sources to ensure zero disruptions in the supply chain for critical items. Conduct semi-annual vendor performance reviews, ensuring all active suppliers meet or exceed established service level agreements (SLAs). Systems & Technical Proficiency Performance Objective and Success Standards: Master and leverage district-mandated technologies and training to maximize operational efficiency and data accuracy. Complete all required technical training sessions within 30 days of assignment or software implementation. Maintain a 98% accuracy rate in digital procurement records and automated workflow management. Operational Support & Adaptability Performance Objective and Success Standards: Provide flexible administrative support and complete auxiliary tasks to ensure the seamless functioning of the procurement department. Successfully complete "other duties" by the requested deadline with minimal oversight required. Consistently receive positive feedback from internal stakeholders regarding responsiveness and the ability to pivot to emerging priorities. MINIMUM EDUCATION AND/OR EXPERIENCE: High School diploma or GED 2+ years of experience in Microsoft applications environment PREFERRED EDUCATION AND/OR EXPERIENCE: Associates or Bachelor’s degree 2+ years of school district experience KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: Compliance procedures for State Law and District policies and regulations. Systems that efficiently and effectively support purchasing and procurement processes. Skilled in: Assisting others with compliance and effective use of procedures for purchasing and procurement. Promoting strong working relationships, and communicating with others in a helpful, and effective manner. Working with mathematical concepts that facilitate purchasing and procurement processes. Ability to: Perform a high volume of numerical detail work with speed and accuracy. Ability to effectively present information and respond to questions from administrators, staff and the general public. Core Competencies: Accountability Analytical Thinking Concern for Order Planning Ahead PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. …

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