Purchasing Specialist

Primary Purpose: Coordinate and perform the district's purchasing functions to ensure the timely, efficient, and compliant procurement of goods and services. Serve as the district's primary purchasing resource; manage purchasing processes, bids and proposals, vendor records, purchase orders, contracts, and related documentation; and ensure compliance with district policies and applicable state and federal purchasing requirements. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: ? Knowledge of public-sector purchasing procedures, competitive procurement methods, and applicable purchasing requirements ? Knowledge of procedures for purchasing and invoicing supplies, equipment, and services ? Ability to interpret and apply district policies, procedures, bid requirements, contracts, and applicable laws and regulations ? Ability to prepare, organize, and maintain complex bid, proposal, contract, vendor, and purchasing documentation ? Ability to review purchase requisitions and purchase orders for accuracy, proper approvals, documentation, and compliance ? Ability to obtain and evaluate quotations and comparative pricing and resolve purchasing and vendor issues ? Ability to organize and prioritize multiple tasks while meeting established deadlines ? Ability to work independently, exercise sound judgment, and maintain a high degree of accuracy and attention to detail ? Proficiency in financial software, spreadsheets, databases, electronic document systems, and word processing ? Effective organizational, customer service, communication, and interpersonal skills Experience: 3 years clerical and accounting experience Major Responsibilities and Duties: Purchasing ? Coordinate and perform the district's purchasing activities in accordance with established procedures and applicable state and federal requirements. ? Review purchase requisitions for accuracy, account coding, required documentation, approvals, purchasing method, and compliance before purchase orders are issued. ? Prepare and process purchase orders and assist district staff with purchasing procedures, documentation requirements, and resolution of requisition issues. ? Coordinate competitive procurement processes, including bids, competitive sealed proposals, requests for proposals, requests for qualifications, quotations, cooperative purchasing, and other authorized purchasing methods as applicable. ? Prepare purchasing solicitation documents, including notices, instructions, specifications, forms, timelines, and other required documentation. ? Coordinate solicitation advertising, vendor communications, receipt of responses, evaluation documentation, award recommendations, and related records in accordance with district procedures. ? Obtain and evaluate comparative prices and quotations and assist with purchasing recommendations based on price, best value, compliance, and district requirements. ? Maintain vendor and bidder records and assist with vendor setup, required forms, purchasing cooperative information, and other purchasing documentation. ? Serve as the primary district contact for purchasing-related vendor questions and resolve issues involving purchase orders, pricing, contracts, substitutions, cancellations, credits, and other procurement matters. ? Monitor purchase orders and purchasing activity for compliance with district policies and procedures, including unauthorized purchases, purchasing thresholds, and required competitive procurement. ? Maintain and monitor district contracts, bid awards, renewal dates, purchasing cooperative agreements, and other procurement records as assigned. ? Work cooperatively with administrators, principals, directors, campus and department staff to determine purchasing requirements and assist in locating appropriate goods and services. ? Provide training, guidance, and customer service to district personnel regarding purchasing procedures, requisitions, purchase orders, vendor requirement…

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