Purchasing Specialist

Location : Westfield, IN Department : Finance / Supply Chain Reports To : Supply Chain Manager (in St Paul) FLSA Status : Non-Exempt / Hourly Position Summary The Purchasing Specialist supports DuraMark's Supply Chain function by managing routine purchasing and replenishment activities, with primary responsibility for Production Supplies, Office and Workplace Supplies, and other day-to-day purchasing needs. Based in the Westfield facility, this position works closely across all locations with the Supply Chain Manager, Buyer, Operations, Inventory Management, Finance, and other internal teams to ensure needed products and supplies are available when required while managing cost and inventory levels. The Purchasing Specialist will also be cross-trained to provide backup and replenishment support for Raw Materials and Outsourced Products. The Buyer and Supply Chain Manager retain primary responsibility for supplier strategy, supplier relationships, and sourcing decisions for these categories. Key Responsibilities Purchasing & Replenishment Manage purchasing and replenishment of Production Supplies, Office and Workplace Supplies, and other assigned purchasing categories at both sites. Maintain appropriate stocking levels based on usage and business needs while avoiding unnecessary inventory, waste, or expense. Create and maintain purchase orders and monitor open orders to ensure timely delivery. Compare price, quantity, usage, inventory, and business need when making routine purchasing decisions. Identify opportunities to consolidate purchases, improve pricing, reduce spending, or improve efficiency. Communicate shortages, supplier delays, significant price changes, or other purchasing concerns. Resolve routine pricing, quantity, delivery, receiving, and invoice discrepancies. Support budget tracking and provide purchasing and spending information as requested. Office, Workplace & Vending Supplies Manage Office and Workplace Supply purchasing and replenishment for both DuraMark facilities. Manage purchasing, stocking, and replenishment of vending products for the Westfield facility. Monitor usage and adjust stocking levels and purchasing frequency to maintain availability while minimizing excess inventory and waste. Receive, organize, and stock supplies and vending products as needed. Maintain organized supply and vending storage areas. Backup Purchasing Support Serve as a cross-trained backup for Raw Material and Outsourced Product purchasing and replenishment activities as needed. Support routine reorders using established Kanban, Min/Max, supplier, pricing, and replenishment parameters. Place and maintain purchase orders, monitor delivery dates, and expedite products when providing backup coverage. Coordinate with the Buyer and Supply Chain Manager and escalate supplier, pricing, sourcing, or other issues requiring additional review. Maintain sufficient familiarity with key purchasing categories and processes to provide reliable coverage during absences, workload peaks, or other business needs. Purchasing Systems & Inventory Support Maintain accurate and timely purchasing information within NetSuite for assigned responsibilities, including purchase orders, quantities, pricing, expected delivery dates, and order status. Support the accuracy of supplier, purchasing, and replenishment information and communicate or correct identified data issues. Use purchasing history, usage, inventory levels, and system data to support routine purchasing decisions. Partner with Operations, Inventory Management, the Buyer, and Supply Chain Manager to support material availability and inventory accuracy. Assist with cycle counting, inventory discrepancies, and other inventory-related activities as needed. Maintain organized purchasing records and follow established purchasing processes, controls, and approval requirements. Cross-Functional Support & Continuous Improvement Build productive working relationships with internal teams and assigned supp…

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