Purchasing Specialist

Immediate Opening (Remote) Founded in 1990, CTI is a Federal Government contractor that specializes in providing print and data management services for DoD and Federal Civilian agencies. Scope of Work: The Purchasing Specialist manages the purchasing and fulfillment of office equipment, supplies, and related services for CTI’s Federal Government customers. This role coordinates procurement activities from order receipt through delivery and installation, maintains vendor relationships, negotiates pricing and purchasing terms, and ensures orders are processed accurately, cost-effectively, and on time. This includes coordinating delivery times between CTI’s vendors and end users, confirming delivery addresses, scheduling end user training, and following up on delivery status. The ideal candidate is highly organized, detail oriented, capable of managing multiple priorities independently while communicating effectively with vendors, customers, and internal departments. Essential Duties and Responsibilities Receive and process customer orders. Procure office equipment, parts, supplies and other consumable items from vendors and manufacturers. Prepare, submit, and track purchase orders with vendors, manufacturers, and equipment providers to ensure timely and accurate order fulfillment. Develop and maintain vendor relationships, communicating regarding pricing, product availability, order status, shipping, and delivery schedules. Negotiate pricing, volume discounts, and purchasing terms with vendors and manufacturers to support cost-effective purchasing decisions. Coordinate equipment purchases, maintaining accurate records of purchase orders, costs, delivery dates, and other relevant transaction details. Monitor order status and proactively follow up with vendors to resolve delays, discrepancies, and other fulfillment issues. Respond to customer inquiries regarding order status, product availability, and expected delivery dates. Maintain accurate customer, account, equipment, supply, and order information in CTI's CRM and other applicable systems. Identify opportunities to reduce costs and improve purchasing processes. Ensure procurement activities align with CTI’s procedures and applicable customer or contract requirements. Qualifications and Requirements: Associates degree required; bachelor’s degree preferred. Minimum of 3 – 7 years of progressive procurement experience in operations, business operations, service operations, logistics, or a related industry. Demonstrated experience in procurement, purchasing, order management, or a related field. Knowledge within the copier, MFD, MPS, or related industries is a plus. Demonstrated experience coordinating purchase orders, managing vendor relationships, and tracking orders through fulfillment. Experience supporting Federal Government customers, purchasing office equipment, or working in a government contracting environment is preferred. Customer service oriented mindset for both external and internal customers. Exceptional written and verbal communication skills and ability to interface with internal stakeholders to ensure customer satisfaction. Ability to manage multiple priorities, work independently, exercise sound judgment, and adapt to changing workloads. Strong attention to detail and commitment to accurate recordkeeping and timely follow-up. Ability to effectively prioritize tasks and maintain exceptional organizational skills. Must be United States citizen or permanent resident with a valid work permit. Salary and Company Benefits: Competitive compensation at $50,000-70,000 annually. Low-cost comprehensive health insurance: CTI pays 50% of the monthly premium and the many of your health insurance deductible costs. Comprehensive 401k offering including low-cost mutual funds. CTI contributes an amount equal to 3% of your salary into your 401k regardless of whether you. contribute. Company-paid life insurance for each employee to the beneficiary of …

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