Purchasing & Receiving Coordinator

JOB DESCRIPTION Artisan West Appliance is a boutique luxury showroom in San Diego specializing in premium appliances, plumbing fixtures, and outdoor products. We work mainly with designers, builders, architects, and cabinet companies, and we also welcome homeowners who visit our showroom. We believe luxury is expressed through intention, not opulence. We're a close-knit team, and every role here directly shapes the client experience.The PurchasingReceiving Coordinator - reports to the General Manager and is the backbone of how products move through our business.The PurchasingReceiving Coordinator is responsible for: Placing, tracking, and expediting purchase orders across appliance, plumbing, and outdoor brands; Confirming pricing, lead times, and availability; Resolving backorders, discontinued items, pricing discrepancies, and damaged or incorrect shipments; Receiving, inspecting, and logging deliveries; Preparing outgoing shipments and will-call pickups; Managing returns and replacements (RGA/RMA) and freight claims; Keeping purchasing and inventory records accurate through weekly bin audits and uncommitted-order reviews. The PurchasingReceiving Coordinator works closely with the Client, Project Coordinator, the sales team, Accounting, vendor representatives, and freight carriers. The rule is simple: our project coordinator speaks to clients, and this role speaks to vendors.The role requires verifying every detail, following up until an order is confirmed, documenting issues with photos and notes, and keeping the team updated the same day when something changes. Qualities Needed for Success Strong attention to detail. You catch the wrong model number before it ships. Ownership and follow-through, from PO to delivery. Urgency and same-day communication. Persistence with vendors and carriers. Calm problem solving when shipments are late, damaged, or wrong. Safety awareness when handling high-value product. Team orientation. Qualifications Experience in purchasing, procurement, order management, or shipping and receiving required. Comfort working in multiple software systems, vendor portals, and Excel required. Forklift certification required, or the ability to complete company forklift training and evaluation before operating equipment. Ability to regularly lift up to 50 lbs and to move heavier product using team lifts and equipment. Background in appliances, plumbing, or the building industry preferred. Familiarity with luxury or specialty brands and distribution preferred. Experience with returns, freight claims, and cycle counting preferred. Role Philosophy The PurchasingReceiving Coordinator's role is not simply Place Order Sign for Delivery. The role should be Verify Order Confirm Track Receive Inspect Document Resolve Audit. A year in, success looks like this: you own our vendor relationships, our order accuracy is consistently high, and our sales team trusts that "it's ordered" means it's handled.Artisan West Appliance is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification.Job Type: Full-timePay: $30.00 - $38.50 per hour, based on experience.Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule: Monday to Friday, starting at 7:00 a.m. Work Location: In person

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