PURCHASING/RECEIVING CLERK

JOB DESCRIPTION Love the land, the ocean and the people of Kohanaiki. “E mālama I ko uka, ko kai, a me ko Kohanaiki no ka pono I k ākou”. Kohanaiki is currently accepting resumes for the position of Purchasing & Receiving Lead / Back of House Manager for its invitation-only private club community in Kailua-Kona, Hawaii. THE CLUB: A world-class private residential community carefully crafted on 450 oceanfront acres and 1 ½ miles of coastline. Member amenities include an 18-hole Rees Jones designed golf course, 17 private luxury bungalow style accommodations, a beach club, sports complex, ocean activities, health and wellness programming, a 67,000 square foot clubhouse that includes a world class spa and boutique, member retail shop, pool, locker rooms, fitness facilities, two private dining rooms, a wine room, a cigar and card lounge, a 21-seat movie theater, a brewery, and a game room with a four-lane bowling alley. Dining options range from casual poolside fare to exquisite five-star dining. For more information, please visit the club's website at www.kohanaiki.com. JOB TITLE: Purchasing & Receiving Lead / Back of House Manager REPORTS TO: Director of Housekeeping SCOPE OF POSITION: The Purchasing & Receiving Lead / Back of House Manager is responsible for coordinating the day-to-day purchasing, receiving, verification, organization, and distribution of goods and supplies throughout the Club, while also providing direct oversight of Stewarding operations. This position serves as an important link between Club departments, vendors, Accounting, Culinary, Food & Beverage, Housekeeping, and Operations to ensure products are ordered accurately, received properly, documented appropriately, and delivered to the appropriate department in a timely manner. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced private club environment. This individual will maintain strong purchasing and receiving controls while providing exceptional service to internal departments and maintaining positive relationships with Club vendors. The Purchasing & Receiving Lead / Back of House Manager reports directly to the Director of Housekeeping and works closely with department leaders, Accounting, Culinary, Food & Beverage, Golf, Housekeeping, Spa, Ocean Activities, Facilities, and other Club operations. ESSENTIAL JOB FUNCTIONS: Purchasing Coordinate the purchasing process for assigned Club departments and operational needs. Review approved purchase requests and purchase orders for accuracy, completeness, pricing, quantities, and appropriate authorization. Obtain pricing and availability from approved vendors when necessary. Prepare and place purchase orders in accordance with Club purchasing procedures. Monitor order status, backorders, substitutions, and expected delivery dates. Communicate purchasing delays or product availability issues to the appropriate department leader. Assist departments with identifying alternative products when requested items are unavailable. Maintain current vendor information, pricing, product specifications, and ordering procedures. Develop and maintain positive, professional relationships with vendors and suppliers. Monitor purchasing patterns and identify opportunities for cost savings, improved efficiency, and better inventory management. Ensure purchases are made in accordance with established Club policies and approved vendor relationships. Obtain appropriate approval for purchases outside established department budgets or purchasing guidelines. Assist the Director of Housekeeping with purchasing reports, vendor reviews, pricing analysis, and other operational projects. Receiving Receive daily deliveries from vendors and ensure products are delivered to the appropriate receiving area. Verify deliveries against purchase orders, packing slips, invoices, and/or receiving documentation. Inspect products for correct quantities, quality, freshness, dam…

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