Purchasing & Project Administrator

Now Hiring: Purchasing & Project Administrator Trenergy Inc. | St. Catharines, Ontario Job Type: Exsisting Full-Time, Permanent Department: Purchasing & Project Management About Trenergy Inc. Trenergy Inc. is a 100% locally owned fabrication company based in St. Catharines, Ontario. We specialize in the manufacturing of boilers, pressure vessels, rail tank cars, and custom-fabricated products. We are looking for a detail-oriented and organized Purchasing & Project Administrator to join our team. This role is ideal for someone who enjoys coordinating multiple priorities, working with suppliers, supporting project teams, and contributing to the successful delivery of manufacturing projects. The Opportunity Reporting to the VP of Operation, the Purchasing & Project Administrator will play an important role in coordinating procurement activities and providing administrative support throughout the project lifecycle. Working closely with Project Management, Production, Quality Assurance, and Shipping & Receiving, you will help ensure materials, services, and documentation are managed accurately and delivered on schedule. Key Responsibilities Purchasing & Procurement Prepare, issue, and track purchase orders for materials, components, equipment, and subcontracted services. Request supplier quotations and compare pricing, availability, and delivery timelines. Follow up with suppliers to confirm orders and ensure materials arrive according to project schedules. Maintain accurate purchasing records, supplier information, and procurement trackers. Assist with resolving order discrepancies, material shortages, and delivery issues. Coordinate purchase order, receiving, and invoice information with internal departments. Project Administration Provide administrative support to Project Managers from project award through completion. Maintain project files, schedules, documentation, and correspondence. Track procurement requirements, material deliveries, project milestones, and outstanding items. Assist with project cost tracking, purchase commitments, and change order documentation. Coordinate communication between internal departments, suppliers, and customers. Support project reporting, meeting minutes, action items, and project closeout documentation. Documentation & Production Support Maintain organized and up-to-date purchasing and project records. Assist with tracking drawings, revisions, material specifications, certifications, and quality documentation. Work with Production and Shipping & Receiving to identify material requirements and potential shortages. Support material traceability and documentation requirements in coordination with Quality Assurance/Quality Control. Identify opportunities to improve purchasing processes and administrative efficiency. What We're Looking For Two to five years of experience in purchasing, procurement, project administration, or a similar coordination role. Post-secondary education in Business Administration, Supply Chain Management, Project Administration, or a related field is an asset. Strong proficiency in Microsoft Office, particularly Excel, Outlook, and Word. Experience with ERP, MRP, purchasing, or inventory management systems is an asset. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage competing priorities and meet deadlines in a fast-paced environment. Strong problem-solving skills and the ability to work independently and as part of a team. Manufacturing, heavy fabrication, or industrial purchasing experience is considered an asset. Familiarity with technical drawings, material specifications, or material traceability requirements is an asset. We thank all applicants for their interest, however only those selected for an interview will be contacted. Trenergy Inc. is an equal opportunity employer. We value workplace diversity and inclusion. Our hiring decisions are made on the basis of candidate qualifications, merit…

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