Purchasing/Procurement Coordinator

Position Overview We are looking for an organized, detail-oriented Purchasing Coordinator to manage purchasing activities, inventory, and incoming materials across our sign manufacturing operations. This individual will play an important role in keeping projects moving by ensuring materials are ordered, received, inspected, and available when needed. The Purchasing Coordinator will work closely with Estimating, Project Management, Production, and Installation to improve purchasing efficiency, maintain accurate material costs, and minimize project delays. This role will also have opportunities to take on additional production or installation coordination responsibilities. Key Responsibilities Purchasing & Inventory Management - Manage inventory levels of standard materials and ensure stock is maintained appropriately. - Purchase standard materials and specialty items required for customer projects. - Create, process, and track all purchase orders. - Coordinate with Project Managers to confirm order specifications, including artwork and other job-specific requirements, before placing orders. - Track order status and communicate expected delivery dates to Project Managers. - Develop and maintain relationships with vendors and suppliers. Receiving & Material Management - Receive and inspect incoming packages and shipments. - Perform initial quality checks to identify damaged, missing, or incorrect materials. - Coordinate with shop personnel to ensure materials are properly organized, labeled, and stored. - Communicate any receiving issues or material discrepancies to the appropriate departments. Cost & Pricing Management - Maintain accurate and up-to-date material costs in our estimating and business management software (Cyrious Control). - Regularly review vendor pricing and update costs to reflect current material expenses. - Work with Estimating to ensure material costs are accurate and estimates reflect current pricing. - Identify opportunities to improve purchasing efficiency and reduce material costs. Additional Responsibilities - Assist with coordinating installation or production schedules, depending on business needs and the individual's experience. - Take on additional operational responsibilities as the role develops. Qualifications - Previous experience in purchasing, procurement, inventory management, or a related administrative/operations role. - Strong organizational skills and attention to detail. - Ability to manage multiple orders and deadlines simultaneously. - Strong communication and problem-solving skills. - Comfortable working with Microsoft Office and business management software. - Ability to work independently and take ownership of responsibilities. - Experience in manufacturing, construction, signage, or a related industry is a plus. Pay: $45,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Ability to Commute: Northborough, MA 01532 (Preferred) Work Location: In person

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