Purchasing / Procurement Agent

Position Summary The Purchasing / Procurement Agent is responsible for sourcing,ordering, and tracking the blank garments, along with select sublimated items, used for Team Stores and Bulk Orders at Screen Printing & Embroidery by Lifestyles. The right person is organized,detail-oriented, and comfortable balancing day-to-day purchasing with event deadlines. Role and Responsibilities Purchasing and Procurement Purchase blank garments (apparel, headwear, bags, and accessories) for Team Stores and Bulk Orders, as well as select sublimated items Create, issue, and track purchase orders from request through delivery Build and maintain strong relationships with blank garment and sublimated product vendors and suppliers Negotiate pricing, terms, and delivery schedules to control costs without sacrificing quality Coordinate with Customer Service / Account Coordinators and Production to confirm what is needed for each Team Store and Bulk Order and make sure garments arrive on time Check availability of styles, sizes, and colors, and suggest alternatives when items are unavailable, discontinued, or delayed Follow up on order confirmations, shipping updates, backorders, and delays, and communicate any issues to the affected teams right away Work with Receiving to verify incoming shipments against purchase orders and resolve shortages, overages, damaged goods, and incorrect items Work with Receiving to handle returns, exchanges, credits, and vendor claims Keep accurate records of purchase orders, vendor pricing, invoices, and correspondence, and support invoice matching and payment with Accounting Track purchasing costs and report on spending, trends, and savings opportunities Stay current on blank garment offerings, sublimated products, fabric types, and industry trends General Collaborate with all departments to support company goals and deadlines Purchasing / Procurement Agent and Event Coordinator Maintain organized files and clear documentation for both purchasing and events Represent Lifestyles Sports and Screen Printing & Embroidery by Lifestyles professionally with vendors, customers, and partners Perform other related duties as assigned Skills and Attributes Problem solver who can find solutions when supplies are late, out of stock, or changing Proactive communicator who flags issues early Budget-minded, with good judgment on cost and quality Team player who works well with Sales, Marketing, Production, Receiving, and Customer Service Creative and resourceful when planning events Dependable, self-motivated, and able to work independently Working Conditions Primarily office-based in Farmingdale, NY, with regular time in the production and receiving areas Ability to lift and move boxes and supplies (up to approximately 40 lbs), and to stand, walk, and work on a computer for extended periods Occasional travel, and evening or weekend hours may be required for events and trade shows Acknowledgment This job description is intended to describe the general nature and level of work for this position. It is not a complete list of all duties, and responsibilities may be adjusted as the needs of the business change. Pay: $53,800.00 - $64,800.00 per year Benefits: 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Application Question(s): How many yearts of experience do you have in Purchasing/ Procurment? What are some of the most popular brands you have purchased from? Ability to Commute: Farmingdale, NY 11735 (Preferred) Work Location: In person

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