Purchasing & Planning Administrator

Job Description The Purchasing & Planning Administrator keeps materials moving so every order is on time and accurate. This role supports the purchasing and planning team by entering and sending POs (purchase orders), confirming ship dates with vendors, and following up on late and open orders to keep deliveries lined up with the schedule. This team member will work closely with Accounts Payable to resolve invoice and receiving mismatches, keep vendor records current, help prepare RFQs and bids, and use purchasing and planning reports to spot issues before they reach the shop floor. It's a great fit for an organized, detail-oriented person looking to build a career in purchasing, supply chain, or operations. Essential Responsibilities Enter and send purchase orders accurately and on time Obtain PO confirmations and ship dates from vendors Follow up on late and open orders and escalate delays that could affect production Manage delivery timing for open orders so materials arrive when they're needed Resolve invoice and receiving mismatches in partnership with Accounts Payable Keep vendor records and AP documents current and organized Help prepare RFQs and bids Run purchasing and planning reports and act on what they show Manage and enter P-card receipts Oversee and process other clerical tasks as assigned Minimum Requirements High school diploma or equivalent; coursework in business, supply chain, or a related field a plus 1–2 years of experience in an office, administrative, purchasing, or customer service role Strong attention to detail and accuracy with data entry, numbers, and documents Comfortable with computers and Microsoft Office, especially Excel and Outlook; ERP or purchasing system experience a plus Clear, professional communication by phone and email with vendors and internal teams Organized and able to track many open items and follow up without being reminded Willingness to learn manufacturing purchasing and planning processes Ability to work in person at our Boise campus Pay: $20.00 - $25.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person

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