Purchasing & Operations Coordinator

Company Overview Promac Industries Inc. is a dynamic custom machine shop dedicated to delivering high-quality manufacturing solutions. We pride ourselves on precision, innovation, and excellence in serving diverse industrial needs. Position Summary We are seeking an experienced and highly organized Purchasing & Operations Coordinator to join our machine shop team. This position will play an important role in coordinating purchasing, material requirements, outside processing, and production activities to help ensure jobs move through the shop efficiently and customer delivery commitments are met. The successful candidate will work closely with Estimating, Production, Quality, Administration, and suppliers. This is a hands-on role suited to someone who is proactive, detail-oriented, comfortable managing multiple priorities, and willing to follow issues through to resolution. Key Responsibilities Purchasing & Materials Purchase raw materials, components, tooling, consumables, and outside services as required Obtain and compare supplier quotations for pricing, availability, and lead times Prepare and issue purchase orders Obtain supplier acknowledgements and confirm delivery dates Monitor outstanding purchase orders and proactively follow up with suppliers Expedite materials and services when required to support production schedules Identify potential material shortages or supplier delays before they impact production Coordinate outside processing such as heat treatment, coating, plating, grinding, and other subcontracted services Work with Quality to ensure required material certifications and documentation are received Support Estimating with current material pricing, availability, and supplier lead times Assist in monitoring supplier performance related to quality, delivery, pricing, and responsiveness Operations & Production Support Support the planning and coordination of production activities Monitor open jobs, priorities, material availability, outside processing, and required completion dates Assist with maintaining and updating the production schedule Coordinate with the Shop Foreman regarding job status, material requirements, and production priorities Track jobs through production and follow up on outstanding requirements Identify jobs at risk of falling behind schedule and communicate concerns promptly Assist in coordinating priorities between purchasing, production, estimating, and quality Provide updates on material availability and supplier commitments for production planning Assist with preparation and follow-up from production meetings Epicor & Administration Maintain accurate purchasing and production information in Epicor Ensure purchase orders, required dates, supplier commitments, and job-related information are kept current Monitor open purchase orders and outstanding material requirements Assist with maintaining accurate job status and production information Work with Administration and Accounting to resolve purchasing or supplier documentation issues Support improvements to purchasing, scheduling, and operational processes Qualifications & Experience Previous experience in purchasing, procurement, production coordination, planning, scheduling, or a similar manufacturing role Manufacturing or machine shop experience is strongly preferred Strong organizational and time-management skills Ability to manage multiple jobs, suppliers, deadlines, and priorities at the same time Strong attention to detail and follow-through Effective written and verbal communication skills Comfortable communicating and negotiating with suppliers Experience working with ERP systems Epicor experience is an asset Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications Familiarity with manufacturing drawings, materials, work orders, or routings is an asset Knowledge of steel, alloy materials, machining, and outside processing is an asset The Ideal Candidate We are looking for someone who: Takes ownership and f…

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