Purchasing & Materials Coordinator

Purchasing & Materials Coordinator McMahan Industrial Services, LLC Martensdale, Iowa | Full-time, on-site $24–$28 per hour, depending on experience Monday–Friday, 7:00 a.m.–4:00 p.m. | Occasional overtime expected McMahan Industrial Services is hiring a Purchasing & Materials Coordinator to keep materials, deliveries, inventory, and project information organized and moving. This position combines office responsibilities with hands-on shipping, receiving, and inventory work. You will work closely with the CAD/Estimating team to support steel fabrication and construction projects from purchasing through delivery. We’re looking for someone who pays attention to details, follows through, communicates clearly, and takes initiative to resolve problems. Responsibilities Material Purchasing Obtain and compare supplier quotes for steel, fabrication materials, consumables, tools, equipment rentals, and outside services. Verify quantities, specifications, pricing, freight, and delivery dates against approved purchasing information. Prepare purchase orders and maintain accurate records by project. Track orders and communicate shortages, backorders, and delivery risks. Coordinate returns, replacements, and supplier credits. Check existing inventory before purchasing additional materials. Shipping, Receiving & Inventory Coordinate incoming deliveries and outgoing shipments with suppliers, carriers, and shop personnel. Assist with receiving, counting, organizing, and storing materials. Compare deliveries against purchase orders and packing slips; document damage, shortages, and discrepancies. Maintain organized material storage areas and accurate inventory records. Monitor stock levels and replenish approved supplies and consumables. Conduct routine inventory counts and investigate discrepancies. Coordinate material handling and unloading with shop personnel. AISC Quality Control Support Assist the quality team with documentation supporting our AISC certification efforts and company quality procedures. Collect and organize mill test reports, material certifications, packing slips, and other required records. Support material identification and traceability procedures. Help prepare records for audits and follow up on missing documentation. Refer technical questions and material acceptance decisions to designated quality personnel. Bid & Estimating Support Review incoming invitations to bid and organize our shared bid folder. Identify potential projects based on company capabilities, scope, location, schedule, and established selection criteria. Summarize relevant opportunities for the CAD/Estimating team. Track bid deadlines, addenda, and missing project information. Maintain organized, current project files and opportunity records. Qualifications Associate degree or higher in business or a related field, relevant work experience, or an equivalent combination of education and experience. Construction, steel fabrication, manufacturing, or industrial supply experience preferred. Experience in purchasing, shipping and receiving, inventory, or project coordination preferred. Strong organizational skills and attention to quantities, dimensions, pricing, and documentation. Ability to manage competing priorities and follow tasks through to completion. Professional communication and consistent supplier follow-up. Proficiency with email, Excel, and electronic file organization. Ability to work effectively with office staff, shop personnel, suppliers, and carriers. Forklift experience preferred; willingness to complete required training and authorization. Experience reading material lists or shop drawings is a plus. Work Environment & Physical Responsibilities Work in both office and fabrication shop environments. Participate in hands-on receiving, inventory counts, and material organization. Lift and carry materials weighing up to 50 pounds individually; handle heavier items up to 100 pounds using team assistance or appropriat…

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