Purchasing Manager

About Us: Since 1987, Eagle Fire Inc. has been a trusted leader in fire protection services, specializing in fire sprinkler systems, fire alarms, special hazards, and life safety solutions for commercial, industrial, government, and mercantile facilities. Join Our Growing Team: We’re seeking a Purchasing Manager to support our Kennesaw and Cartersville, GA offices. Join our team and help ensure our installation and service teams have the materials, equipment, and supplies needed to complete projects efficiently and serve our customers. Why Work With Us? In addition to standard benefits, team members enjoy Eagle Fire Perks: $2,000 Employee Referral Program Apprenticeship opportunities Boot Reimbursement (1x per year) Employee Assistance Program 10 Paid Holidays NICET Test Reimbursement Tuition Reimbursement Uniforms Provided Position Summary: The Purchasing Manager oversees purchasing and material coordination for the Kennesaw and Cartersville, GA offices. This role manages vendor relationships, coordinates material availability, maintains inventory controls, and supports timely, cost-effective procurement for installation projects and service work. This is a hands-on management position that combines daily purchasing responsibilities with oversight of purchasing and warehouse activities. The Purchasing Manager works closely with project managers, service teams, field leadership, and accounting to maintain accurate records, resolve material issues, and improve purchasing processes across both locations. Key Responsibilities: Purchasing and Vendor Management Manage daily purchasing activities for both offices, prioritizing requests based on project schedules and service needs Obtain and evaluate vendor quotes, comparing pricing, availability, lead times, freight costs, and payment terms Negotiate competitive pricing and delivery terms within company purchasing guidelines and approval limits Create, review, and track purchase orders for projects, service work orders, inventory, and operational supplies Develop and maintain reliable vendor relationships, monitor performance, and resolve pricing, quality, and delivery concerns Identify opportunities to consolidate purchases, reduce unnecessary freight and rush orders, and improve cost control Coordinate substitutions with the appropriate project or technical team before ordering Inventory and Material Coordination Oversee receiving, storage, organization, and distribution of materials at both locations Coordinate with project managers and service teams to confirm material requirements and delivery schedules Monitor stock levels and establish replenishment practices that balance operational needs with excess inventory Ensure received materials are accurately recorded and assigned to the appropriate job, service work order, or inventory location Maintain current job equipment lists, including quantities ordered, quantities received, and outstanding materials Coordinate inventory counts, investigate discrepancies, and process adjustments according to company procedures Manage transfers between offices, job sites, and inventory locations Oversee returns, return merchandise authorizations (RMAs), warranty claims, and vendor credits Coordinate shipping and delivery to job sites, service customers, and other company locations Team Leadership and Process Improvement Direct and prioritize the work of assigned purchasing and warehouse team members Establish clear expectations for order accuracy, receiving, inventory documentation, and internal communication Train and coach team members on purchasing procedures, systems, and material handling practices Maintain consistent purchasing and inventory processes across both offices Track purchasing activity, material shortages, open orders, and vendor issues, communicating concerns to leadership Support safe, organized warehouse operations and adherence to company procedures Documentation and Accounting Coordination Ensure purchase orders, pa…

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