Purchasing Manager / Estimating Assistant

Purchasing Manager / Estimating Assistant Greenscapes Landcare, LLC Phoenix, ArizonaSalary: Starting at $65,000 annually, depending on experience (DOE) Job Type: Full-Time | In-Office Schedule: Monday–Friday, 7:00 AM–3:30 PM Benefits: Health Insurance, Paid Time Off, Paid Holidays. About Greenscapes Landcare Greenscapes Landcare is an established and growing landscape construction and maintenance company serving the greater Phoenix metropolitan area. We specialize in commercial landscape construction, high-end residential projects, and comprehensive commercial landscape maintenance services.As we continue to expand, we are seeking a highly organized, detail-oriented, and motivated Purchasing Manager / Estimating Assistant to join our team.This position plays an important role in supporting our estimating and construction operations by managing vendor relationships, coordinating material purchasing, maintaining purchasing controls, and helping ensure projects receive the right materials at the right time and at competitive prices. Key ResponsibilitiesPurchasing & Vendor Management Prepare and distribute Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to local vendors and suppliers. Obtain, review, and compare competitive pricing for materials, equipment, and subcontracted services. Negotiate material pricing, purchasing terms, and delivery arrangements to maximize project profitability. Develop and maintain strong relationships with suppliers, manufacturers, and subcontractors. Identify opportunities for cost savings, preferred vendor agreements, and purchasing efficiencies. Maintain accurate and current vendor pricing information for use by the estimating and construction teams. Purchase Order Management & Cost Control Manage the company's purchase order system, ensuring accurate documentation, approvals, and tracking. Issue purchase orders within established purchasing authority and obtain management approval when required. Track purchasing commitments and expenditures against approved project budgets. Review and reconcile vendor invoices against purchase orders, delivery records, and quoted pricing. Investigate and resolve purchasing discrepancies, pricing errors, and billing issues. Maintain accurate purchasing records and assist management with job-cost reporting. Estimating Support Work closely with the estimating team to obtain current material pricing and subcontractor quotations for upcoming projects. Assist estimators with organizing bid documentation, vendor proposals, pricing comparisons, and material lists. Support the preparation of accurate, competitive project estimates. Maintain organized pricing databases and historical purchasing information. Assist with material quantity verification and estimate reviews as needed. Help improve estimating efficiency through technology, standardized processes, and AI-assisted tools. Material Coordination & Inventory Schedule and coordinate material deliveries to active construction projects. Communicate with project managers, field supervisors, and vendors to ensure timely material availability. Monitor outstanding orders, backorders, and delivery schedules to minimize project delays. Assist with inventory tracking, material availability, and purchasing forecasts. Coordinate material returns, credits, and replacements when necessary. Proactively identify potential material shortages, pricing changes, or supply chain issues. Qualifications & SkillsRequired: Strong Microsoft Excel skills, including spreadsheets, formulas, data organization, and analysis. Excellent organizational skills with the ability to manage multiple projects and competing priorities. Strong written and verbal communication skills. Attention to detail and accuracy in purchasing, pricing, and documentation. Ability to work independently, prioritize responsibilities, and follow established procedures. Strong problem-solving skills and a proactive approach to completing tasks. Comf…

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