Purchasing Manager
City Of UkiahDESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. Under general supervision of the Finance Director or their designee, manage and coordinate the City’s centralized purchasing division. Participate in the development, implementation, and monitoring of procurement policies, regulations, laws, and contractual compliance. To provide highly responsible and technical staff assistance in developing specifications for goods and services including requests for bids and proposals; perform related duties as assigned. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Administer the procurement of City materials, supplies, equipment, and services. Supervise Buyers, including training in related job responsibilities, assigning and directing work, providing performance appraisals and handling operational issues within the department. Coordinate the work activities of the department, schedule vacations and work hours and process payroll timesheets by tracking and/or verifying hours worked. Direct the coordination of City Departments on all contracts and RFP’s to monitor for appropriate contract language and compliance with State regulations and City policies and procedures. Review and approve purchase orders and requisitions for accuracy and compliance with government contract code requirements. Confer with multiple vendors as to availability of goods, prices, deliveries, discounts, and changes in supplies, materials, and equipment offered for sale. Assist City Departments in resolving complaints and problems with vendors (purchase orders). Train and advise all departments regarding City purchasing and contract compliance procedures. Develop, coordinate, and implement improved systems and procedures to ensure centralized purchasing. Confer with and assist City staff in developing specifications and selecting appropriate materials and equipment. Receive and distribute procured items. Assist in the preparation of the annual departmental budget. Coordinate purchasing-related activities with other City departments and divisions and with outside agencies. Organize and maintain the computerized requisition, purchase order and contract management system. Enter product information to create Purchase Orders. Manage credit card programs, and associated travel software. Facilitate the budgeting and reporting of the City’s capital improvement plan. Supervise necessary demonstrations and tests of supplies and equipment. Prepare a variety of periodic activity reports. Administer, coordinate and oversee the formal bid process for purchase of equipment, supplies, professional services and construction contracts for the City as required. Prepare requisitions for restocking and replacement of warehouse items. Take lead role in coordination with City departments for the sale of surplus equipment and file reports of disposition. Coordinate on-going documentation and identification of fixed assets purchases/disposals in database in order to provide to the Accounting Division as requested. Prepare and present reports to the City Council, as needed. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledge of : Principles, methods, and procedures of purchasing and inventory control. Variety of supplies, materials, equipment, and services, including construction, used by a municipality. Warehousing operations, methods, and techniques. Principles of accounting, administration, budget, and personnel management. Computerized inventory systems, word processing, and spreadsheet creation. Purchasing section of the City of Ukiah Municipal Code. …