Purchasing Manager

Steeped in rich history and surrounded by the most iconic institutions of our nation, The Hay-Adams is the downtown Washington, D.C. hotel for discerning guests. Enveloped by views of the White House, St. John’s Church, and the scenic Lafayette Park, the 5-star accommodations at The Hay-Adams are the embodiment of refined residence. Marked by Washington, D.C.’s most accommodating amenities and dedicated services, The Hay-Adams is the boutique hotel of choice for the modern luxury traveler. The Hay-Adams offers an exceptional guest experience that goes beyond a good night’s sleep. Position Overview: To insure that all food items received meet the approved criteria established by the hotel Food and Beverage/Purchasing Departments. Conducts a thorough, but prompt, inspection of every delivery to ascertain proper specification factors to determine acceptability. Essential Duties & Responsibilities Check shipment by comparing it with Daily Order Sheet and invoice to insure that what we are receiving is what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date). Fill and deliver food requisitions for all outlets. If shipment is correct, time stamp and sign driver's and hotel copies of invoice. Place the hotel stamp on front side of invoice and sign next to "Received By". If shipment is received with delivery slip or memo invoice, follow same procedure and fill out a "goods received without invoice" form (completed after inspection). Submit daily a progress report to Purchasing for outstanding deliveries. Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged. The pricing procedure is to be done by the Receiving Agent, Storeroom Manager or Assistant Purchasing Manager only. All items will be priced out "as purchased", i.e., per each, per pound, per case. Labels all incoming bread and bakery deliveries as to outlet or banquet function. Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation, etc. Assists and directs inventory documentaries along with the Storeroom Manager as necessary. Assists Storeroom Clerks in filling requisitions and sanitation maintenance daily. Assist in conducting End-Of-Month Physical Inventory. Verify, receive and rotate all orders using proper HACCAP procedures (work with vendors & managers to ensure this) Check all goods for quantity & quality. Anything that is incorrect, notify deliverer & manager to ensure proper credit. Cleanliness of following areas: Beer cooler, Walk-in Coolers, Freezer, dry storage, receiving area. Keep clear of all boxes; take all trash from these areas to the dumpster. Break down all boxes for disposal. Records and reports shortages and discrepancies. Responsible for maintaining accurate records of shipping and receiving related transactions Delivery of F&B items to each guest floor as your manager dictates Perform any reasonable duties as required and directed by the Director of F&B Qualifications: To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education: A high school education or its equivalent preferred. License/Certification: N/A Experience: Previous experience facilitating shipments Work successfully in fast-paced environment, while under pressure Ability to troubleshoot, prioritize and be detailed-oriented Ability to work flexible hours and overtime, including weekends and holidays, when needed Supervisory Responsibilities: N/A Language Skills: must be able to understand, speak, read and write Basic English. Must be able to read and comprehend simple instructi…

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