Purchasing Manager

Salary: $50,000.00 - $53,081.60 per year How to Apply: Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application. Minimum Requirements: Bachelor’s degree in Business or a related field. Four (4) years of purchasing experience in a government agency or similarly situated organization. An equivalent combination of education and experience may be substituted. It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status. Position Summary: Under the supervision of the Financial Manager, the Purchasing Manager is responsible for department-wide purchasing activities that are compliant with applicable law, policies, and best practices. The incumbent will direct and coordinate timely and budget-wise purchasing and distribution of materials, equipment, machinery, and supplies. The Purchasing Manager will monitor, track, and coordinate contracts with the Purchasing Department. Overview: Duties: Directs and coordinates timely purchasing and distribution of materials, machinery, and supplies; prepares, receives, and closes out orders in JDE, ensuring that all laws, ordinances, regulations, policies, and procedures are followed, including payment adjustments when necessary. Provides support to department personnel regarding purchasing for all internal and external requests including information required for audits and/ or Right To Know requests. Evaluates and recommends alternate vendors and substitute sources of supplies. Ensures department purchasing is controlled and within budgetary constraints; adheres to and complies with Allegheny County’s Administrative Code for purchase thresholds. Works with the County Purchasing department to update and create bid specifications for materials, equipment, and services; makes awards for departmental purchasing contracts according to department spending and budget; monitors purchasing contracts to ensure active status and initiates requests for contract extensions and bids. Understands and utilizes alternatives to the formal selection process as appropriate. Acts as a backup to the Asset Inventory Manager by helping to maintain the departmental City Works inventory by adding, removing, and transferring assets and completing asset reconciliation forms as required. Reviews routine equipment and material audits and participates as required in the process of tagging assets with the Asset Inventory Manager. Manages purchasing card. Maintains accurate order requisition log and all departmental purchasing files, including tracking all state-funded expenditures for paving and rock salt. Orders all stationery supplies and maintains the stationery storeroom. Performs other related work as requested or required. Knowledge, Skills, and Abilities Knowledge of: Government purchasing practices, policies, and procedures Basic bookkeeping and budgeting Skill in: Microsoft Office Suite Accounting software, i.e., JD Edwards products or similar entities. OnBas Ability to: Communicate effectively both orally and in writing. Ability to calculate and apply mathematical concepts, and to solve practical problems. Maintain high levels of organization and ability to multitask. Manage time and daily workload while working independently. Establish positive working relationships with representatives of community organizations, state/local agencies and associations, internal County departments, and the general public. Residency: Allegheny County within 1 year. Veterans' Preference: Will be awarded to eligible candidates. AN EQUAL OPPORTUNITY EMPL…

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